April 28, 2022, minutes (special meeting)

The Special Board of Education Meeting was called to order at 6:00 p.m. at the Herkimer Jr./Sr. High School Library Media Center by President Crandall and the Pledge of Allegiance was said.

President Crandall explained that the Board of Education welcomes public comment and community input at meetings. However, we caution that we are not authorized to engage in conversations pertaining to individual students, faculty, staff or administrators. Topics of this nature may only be discussed during executive session and must be coordinated with the Superintendent of Schools prior to a BOE meeting.

Public Comment:

The Board of Education heard no comments from the public.

Approval of the Agenda:

Ms. Fischer moved, and Mr. Petucci seconded a motion to formally approve the consent agenda. All voted in favor; motion carried 6:0.

Board Communication:

Ms. Gilbert moved, and Ms. Fischer seconded a motion to place all appropriate Board Communications on file with the District Clerk. All voted in favor; motion carried 6:0.

Board Recognitions:

President Crandall acknowledged the artwork that was on display from our Elementary as well as Jr./Sr. High School students, the flyers regarding the Congressional Art Competition and Fenimore Museum Regional Art Contest, and encouraged all to take the time to view them.
Approval of the Minutes:

Ms. Fischer moved, and Ms. Gilbert seconded a motion to formally approve the Board of Education Regular Meeting minutes from Wednesday, March 16, 2022. Motion carried 6:0.

Mr. Carney moved, and Ms. Gilbert seconded a motion to formally approve the Board of Education Amended Meeting minutes from Tuesday, April 19, 2022. Motion carried 6:0.

Business Reports:

Upon the recommendation of Interim Superintendent Tutty, on a motion made by Ms. Fischer and seconded by Mr. Carney, the BOE accepts receipt of the March Treasurer’s Report, Amended December, January and February Treasurer’s Report, Revenue Status Report, Appropriation Status Report, General Warrant totaling $2,179,510.60, Capital Warrant totaling $93,478.51, Federal Warrant totaling $63,255.00, the March Exception Report, the March HHS/HES Extra-Curricular Treasurer’s Report, 2018 Capital Project Change Order Update and two (2) Budget Transfers under the $5,000 total. A brief discussion followed. All voted in favor; motion carried 6:0. (Material filed in the supplemental file dated 04-28-22)

Budget Transfers Over:

Upon the recommendation of Interim Superintendent Tutty, on a motion made by Ms. Fischer, seconded by Mr. Carney, the BOE approved two (2) budget transfers over the $5,000 limit totaling $33,500.00. All voted in favor; motion carried 6:0. (Material filed in the supplemental file dated 04-28-22).

Disposal of Surplus Items:

Ms. Fischer moved, and Ms. Gilbert seconded the motion to table agenda item 8k. Disposal of Surplus Items until the resolution was amended to include backup information regarding the disposal of the fitness equipment. A brief discussion followed. All voted in favor; motion carried 6:0.

Donation to School Resolution:

Ms. Fischer moved, and Mr. Carney seconded to accept/approve the following Board resolution:

“BE IT RESOLVED, that the Board of Education of the Herkimer Central School District, upon the recommendation of the Interim Superintendent of Schools, does hereby accept receipt of a donation from the American Heart Association in the amount of $60.00, to increase Revenue A2705 and to increase the Appropriation Code A2110 450E by said amount, to be used for physical education equipment”.

All voted in favor: motion carried 6:0. (Material filed in the supplemental file dated 04/28/22)

DCMO BOCES – Cooperative Purchasing Resolution:

I am seeking formal approval of the following resolution:

Ms. Fischer moved, and Mr. Carney seconded the following Board resolution:

WHEREAS, The Cooperative Purchasing Service is a plan of a number of public school districts in the Delaware-Chenango-Madison-Otsego BOCES Area in New York, to bid jointly equipment, supplies and contract items, and

WHEREAS, The Central School named below is desirous of participating with other districts in the
Delaware-Chenango-Madison-Otsego BOCES in the joint bidding of the items mentioned above as authorized by General Municipal Law, Section 119-o, and

WHEREAS, The Central School named below wishes to appoint the Delaware-Chenango-Madison-Otsego BOCES to advertise for bid, accept, tabulate bids and award bids on their behalf; therefore

BE IT RESOLVED, That the Board of Education of the Central School listed below hereby appoints the Delaware-Chenango-Madison-Otsego BOCES to represent it in all matters relating above, and designates the Evening Sun Newspaper as the legal publication for all Cooperative Purchasing bid notifications, and,

BE IT FURTHER RESOLVED, That the Board of Education of the Central School listed below authorizes the Delaware-Chenango-Madison-Otsego BOCES to represent it in all matters relating above, and designates the Evening Sun Newspaper as the legal publication for all Cooperative Purchasing bid notifications, and,

BE IT FURTHER RESOLVED, That the Board of Education of the Central School listed below authorizes the Delaware-Chenango-Madison-Otsego BOCES to represent it in all matters leading up to the entering into a contract for the purchase of the above mentioned commodities, and,

BE IT FURTHER RESOLVED, That the Board of Education of the Central School listed below agrees to (1) assume its equitable share of the costs of the Cooperative Bidding; (2) abide by majority decisions of the participating districts; (3) abide by the Award of the BOCES Board; (4) and that after the award of the bid it will conduct all negotiations directly with the successful bidder(s).

All voted in favor; motion carried 6:0. (Material filed in the supplemental file dated 04/28/22)

DCMO BOCES – Generic Resolution:

Mr. Carney moved, and Ms. Gilbert seconded the following Board resolution:

WHEREAS, It is a plan of a number of public school districts in the Delaware-Chenango-Madison-Otsego BOCES Area in New York, to bid jointly equipment, supplies and contract items, and

WHEREAS, The Central School named below is desirous of participating with other districts in the
Delaware-Chenango-Madison-Otsego BOCES in the joint bidding of the items mentioned above as authorized by General Municipal Law, Section 119-o, and

WHEREAS, The Central School named below wishes to appoint a committee made up of participating schools to assume the responsibility for drafting of specifications, advertising for bids, accepting and opening bids, tabulating bids and providing the information to their Board of Education who will make the awards; therefore

BE IT RESOLVED, That the Board of Education of the Central School listed below hereby appoints the Delaware-Chenango-Madison-Otsego BOCES to represent it in all matters relating above, and designates the Evening Sun Newspaper as the legal publication for all Cooperative Purchasing bid notifications, and,

BE IT FURTHER RESOLVED, That the Board of Education of the Central School listed below authorizes the above committee to represent it in all matters leading up to the entering into a contract for the purchase of the above mentioned items, and,

BE IT FURTHER RESOLVED, That the Board of Education of the Central School listed below agrees to (1) abide by majority decisions of the participating districts on quality standards; (2) that it will award contracts based on information provided from the bid; (3) and that after the award of the bid it will conduct all negotiations directly with the successful bidder(s).

All voted in favor; motion carried 6:0. (Material filed in the supplemental file dated 04/28/22)

DCMO BOCES – Cafeteria supplies and Food Bid Resolution:

Ms. Fischer moved, and Mr. Petucci seconded the following Board resolution:

WHEREAS, It is a plan of a number of public school districts in the Delaware-Chenango-Madison-Otsego BOCES Area in New York, to bid jointly Cafeteria supplies including but not limited to food and paper items, and

WHEREAS, The Central School named below is desirous of participating with other districts in the
Delaware-Chenango-Madison-Otsego BOCES in the joint bidding of the commodities mentioned above as authorized by General Municipal Law, Section 119-o, and

WHEREAS, The Central School named below wishes to appoint a committee made up of participating schools to assume the responsibility for drafting specifications, advertising for bids, accepting an opening bids, tabulating bids and awarding bids and reporting the results to the schools; therefore

BE IT RESOLVED, That the Board of Education of the Central School listed below hereby appoints the Delaware-Chenango-Madison-Otsego BOCES to represent it in all matters relating above, and designates the Evening Sun Newspaper as the legal publication for all Cooperative Purchasing bid notifications, and,

BE IT FURTHER RESOLVED, That the Board of Education of the Central School listed below authorizes the above committee to represent it in all matters leading up to the entering into a contract for the purchase of the above mentioned commodities, and,

BE IT FURTHER RESOLVED, That the Board of Education of the Central School listed below agrees to (1) assume its equitable share of the costs of the Cooperative Bidding; (2) abide by majority decisions

of the participating districts on quality standards; (3) that it will award contracts according to the recommendations of the committee; (4) and that after the award of the bid it will conduct all negotiations directly with the successful bidder(s).

All voted in favor; motion carried 6:0. (Material filed in the supplemental file dated 04/28/22)

Creation of Extra-Curricular Activity Resolution:

Ms. Fischer moved, and Mr. Carney seconded the following Board resolution:

“BE IT RESOLVED, the Board of Education of the Herkimer Central School District authorizes the creation of the Middle School eSports Club and High School eSports Club as an extra-curricular activity.”

A brief discussion followed. All voted in favor; motion carried 6:0. (Material filed in the supplemental file dated 04/28/22)

Management Advisory Group Services Agreement (MAGS):

Ms. Fischer moved, and Mr. Carney seconded the following Board resolution:

“BE IT RESOLVED, upon the recommendation of the Superintendent of Schools, that the Board of Education hereby agrees to enter into the 2022-2023 Management Advisory Group Services Agreements [MAGS] as presented; and ,

THEREFORE, it is the Districts desire for the Superintendent of Schools to sign the contracts on the Boards behalf.”

All voted in favor; motion carried 6:0. (Material filed in the supplemental file dated 04/28/22)

Business Office Update:

Ms. Karen Mettler, part-time Business Manager, informed the Board that the Business Office has been busy getting information ready for the budget newsletter, working on fund balance projections for year end, and informed them of options for funding the BOCES Capital Project if approved. She also brought to their attention the cost of our district lining the fields that are used by AYSO and Pop Warner. A brief discussion followed, and it was agreed by all that we would continue to provide this service.

Superintendent Report:

Interim Superintendent Tutty discussed the vote coming up for the BOCES Capital Project. He voiced his concerns that if the project is not approved and the conditions of the buildings continue to deteriorate, he worries that we will lose programming. A discussion followed regarding the scope of the project, and the Board of Education inquired if they could be given
a tour of the BOCES buildings in order to view their conditions and see what was being proposed in the project. He also referenced the budget brochure that was mailed out to the community and of the May 4, 2022 budget hearing that was coming up. A brief discussion followed.

Administrative Reports:

Mr. Abbe, Ms. Tomaso and Ms. Vogt gave an overview of their reports, which were all reviewed by the BOE.

Staffing Recommendations:

Mr. Carney moved, and Mr. Petucci seconded the motion to table agenda item 9c. Staffing Recommendations until after Executive Session. All voted in favor; motion carried 6:0.

Give-Back Days Resolution:

Mr. Carney moved, and Ms. Fischer seconded to accept/approve the following Board resolution:

“RESOLVED, that the Herkimer Central School District Board of Education does hereby authorize the Interim Superintendent of Schools, based on the district’s contractual agreement, to give back two days, Friday, May 27, 2022, and Tuesday, May 31, 2022 if no further emergency days are used before those dates.”

All voted in favor: motion carried 6:0. (Material filed in the supplemental file dated 04/28/22)

Paid Holiday Resolution:

Mr. Petucci moved, and Mr. Mihevc seconded to accept/approve the following Board resolution:

“RESOLVED, that the Herkimer Central School District Board of Education does hereby authorize the Interim Superintendent of Schools to grant the federal holiday, Juneteenth (June 20, 2022) to all 11 and 12 month employees as a paid holiday.”

All voted in favor; motion carried 6:0. (Material filed in the supplemental file dated 04/28/22)

2022-2023 Non-Public Transportation Requests:

Ms. Fischer moved, and Mr. Carney seconded to accept/approve the following Board resolution:

RESOLVED, that the Herkimer Central School District Board of Education does hereby authorize the following transportation requests for the 2022-2023 school year:

Christian Heritage School:

Student Address
Student 1 486 McKennan Road, Herkimer, NY
Student 2 528 McKennan Road, Herkimer, NY

All voted in favor; motion carried 6:0. (Material filed in the supplemental file dated 04/28/22)

Board of Education Reports:

President’s Update:

President Crandall discussed the senior banners that are hung up around town and mentioned that this year they are being paid for through a Go-Fund Me page. He inquired if something could be set-up regarding funding for this, so the tradition could continue in the future. A brief discussion followed.

Future Meeting Dates/Agenda Items:

The next scheduled BOE meeting will be the budget hearing and will be held on Wednesday, May 4, 2022, at 6 p.m. in the Jr./Sr. High School Library Media Center.

Meeting Evaluation:

Mr. Petucci, this evening’s meeting evaluator, presented his review of the April 28, 2022, Board of Education meeting. He commented on the great presentation that Mr. Judd’s class gave and commended them all for a job well done. He also commented that he likes the administrators presenting their reports instead of the Board strictly asking questions about what they submitted.

Ms. Gilbert moved, and Ms. Fischer seconded a motion to move into Executive Session for the purpose of discussing personnel issues. The Board may take action in public session after the Executive Session ends and the Board returns to public session. All voted in favor; motion carried 6:0.

Executive Session:

The Board moved into Executive Session at 7:26 p.m.

The Board exited Executive Session at 8:00 p.m.

Mr. Petucci moved, and Ms. Fischer seconded a motion to remove from the table, agenda item 9. c. Staffing Recommendations. All voted in favor; motion carried 6:0

Upon the recommendation of Interim Superintendent Tutty, on a motion made by Mr. Petucci, seconded by Ms. Fischer, the BOE approved the following personnel actions:

STAFFING RECOMMENDATIONS:

Teacher Resignation:

Name: Heil, Kasy
Position: Physical Education Teacher
Location: Elementary School
Effective Date: June 30, 2022

Non-Teaching Resignation:

Name: Kucerak, Tami
Position: Summer Receiving
Location: Elementary School
Effective Date: April 25, 2022

Name: Pouliot, Sydney
Position: Typist
Location: Jr./Sr. High School
Effective Date: April 20, 2022

Temporary Summer Appointments:

Name: Spanfelner, Brenda
Position: Summer Receiving [Elementary School]
Effective Date: July 1, 2022- August 31, 2022 on an as needed basis
Salary: $17.50/hr.

Adjournment:

On a motion made by Ms. Gilbert and seconded by Mr. Petucci, the BOE adjourned the public meeting at 8:02 p.m. All voted in favor 6:0.

Susan L. Steele
District Clerk

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