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Aug. 15, 2018, Board of Education meeting

The regular meeting was called to order at 6:00 p.m. in the Jr./Sr. High School Cafeteria by Board President Brian Crandall and the Pledge of Allegiance was said.

President Crandall welcomed members in the audience, staff members and Stephanie Sorrell-White, a reporter from the Times Telegram to this evening’s meeting.

President Crandall explained to all that the Board of Education sets aside time at each Board meeting to give those in the audience an opportunity to address the Board directly on any subject they wished to discuss.

President Crandall explained the BOE welcomes public comment and community input at meetings.  However, we caution that we are not authorized to engage in conversations pertaining to individual students, faculty, staff, or administrators.  Topics of this nature may only be discussed during executive session and must be coordinated with the Superintendent of Schools prior to a BOE meeting.

Public Comments

No public comments were heard.

Approval of the Agenda

Mr. Petucci moved and Ms. Giffune seconded a motion to formally approve the meeting agenda as submitted.  All voted in favor; motion carried 7:0.

Board Communications

Superintendent Miller indicated that the Board received several informational items that were not included in their Board packet for information only and noted they will be referred to later in the meeting.

Mr. Conley moved and Ms. Gilbert seconded a motion to place all appropriate Board Communications on file with the District Clerk. All voted in favor, motion carried 7:0.

Superintendent Miller and several BOE members provided the following Board Recognitions:

  • Mr. Conley, Ms. Gilbert, Mr. Mihevc and Superintendent Miller received SBI Recognition.

Approval of the Minutes

Upon the recommendation of Superintendent Miller, on a motion made by Mr. Conley, seconded by Ms. Giffune the BOE approved the School Board Workshop meeting minutes of Wednesday, August 1, 2018, as presented.  All voted in favor with Mrs. Fischer abstaining; motion carried 6:0:1.

School Resource Officer Update

Chief Michael Jory and School Resource Officer Matt Wright

President Crandall introduced Chief Jory and Officer Wright who provided the BOE with a brief update on the new web-based software package which has been implemented.  They thanked the BOE for their continued support in working together to make our schools a safe environment for students and staff.

President Crandall thanked Chief Jory and Officer Wright for coming to this evening’s meeting.  The BOE looks forward to hearing more about SRO program at a future meeting date.

Business Reports

Upon the recommendation of Superintendent Miller, on a motion made by Ms. Gilbert seconded by Mrs. Fischer, the BOE accepted receipt of the following reports for the month of June 2018:  General Warrant, which represents 121 checks with payments totaling $3,424,074.59, a Federal Warrant, which represents nine (9) checks with payments totaling $4,633.53; a Capital Warrant, which represents eight (8) checks with a payment totaling $162,883.00; the Trust and Agency Warrant, which covers items dealing with payroll [insurance, withholdings, etc.], totaled $1,690,888.47, the HHS/HES Extra-Curricular Treasurer report for June 2018, along with nine (9) budget transfers under the $5,000 limit totaling $22,097.62. All voted in favor; motion carried 7:0. [Material filed in the supplemental file dated 08/15/18]

The BOE acknowledged receipt of Ms. Hein’s, Claims Auditor report, for the month of June & July in which seven (7) exceptions were noted which has been corrected and payments had been made.

Budget Transfers

Upon the recommendation of Superintendent Miller, on a motion made by Mr. Conley seconded by Mrs. Fischer the BOE approved four (4) budget transfers totaling $454,113.63 as presented.   All voted in favor; motion carried 7:0.  [Material filed in the supplemental file dated 08/15/18.]

Approval of Tax Levy

Superintendent Miller shared information provided by Mrs. Frasier relating to the 2018-2019 tax rates.  Based on the Final Assessed Values and Levy, the calculated tax rate for the Town of Herkimer is $25.837481 per thousand dollars of assessed value.  This is an increase in the rate of $1.034935 per thousand dollars of assessed value.

Discussion followed.  Mrs. Fischer moved and Ms. Gilbert seconded a motion to formally authorize the 2018-2019 School Tax Levy in the amount of $8,845,000.00, which represents a 0.96% tax levy increase.  All voted in favor; motion carried 7:0.

2018-2019 School Tax Warrant

Superintendent Miller presented a resolution prepared by Mrs. Frasier to the BOE to approve the 2018-2019 School Tax Warrant as follows:

Town and Village of Herkimer

  • School levy: $8,559,228.01
  • Library levy: $304,263.38

Town of Little Falls

  • School levy: $285,771.99
  • Library levy: $10,158.62

Totals

  • Total school levy: $8,845,000.00
  • Total library levy: $314,422.00
  • Total tax warrant: $9,159,422.00

Discussion followed.  Mrs. Fischer moved and Ms. Gilbert seconded a motion to formally authorize the 2018-2019 School Tax Warrant in the amount of $9,159,422.00, as presented.  All voted in favor; motion carried 7:0.  [Material filed in the supplemental file dated 08/15/18.]

3-Year School Bus Agreement

Upon the recommendation of Superintendent Miller, the following resolution was offered by Mr. Conley who moved its adoption and seconded by Mrs. Fischer, to accept the 3-Year Agreement between Birnie Bus Service, Inc., and the Herkimer CSD as presented.  All voted in favor; motion carried 7:0.  [Material filed in the supplemental file dated 08/15/18.]

Disposal of Surplus Items

Upon the recommendation of Superintendent Miller, on a motion made by Mr. Conley, seconded by Mr. Petucci, the BOE approved to dispose of several items per memorandum from Ms. Tomaso as presented which are no longer used, and have no value to the district.  Discussion followed.  All voted in favor; motion carried 7:0. [Material filed in the supplemental file dated 08/15/18.]

2018-2019 Upstate Cerebral Palsy Agreement

Upon the recommendation of Superintendent Miller, on a motion made by Mrs. Fischer, seconded by Ms. Giffune, to accept the agreement between the Upstate Cerebral Palsy and the Herkimer CSD for the 2018-2019 school year as presented.  All voted in favor; motion carried 7:0.  [Material filed in the supplemental file dated 08/15/18.]

Superintendent’s Update

  • Superintendent Miller thanked the maintenance and operation staff for their efforts this summer getting ready for the 2018-2019 school year.  We are on track for opening day.
  • School will resume for faculty on September 4, 2018, with students returning September 5, 2018.  He is looking forward to the start of the year and the return of students to school even as our athletes have already begun another fall season.
  • Major changes can be seen in the district budget coding in response to the new rules for building level reporting.  This will require a large number of transfers this year, and we are in the process of redesigning the budget information pages to the new coding system.
  • Two teaching vacancies are left to fill: French and secondary special education.  We are working on a plan to potentially shift away from two foreign languages moving forward.
  • Our Pre-grant, Special Ed grants and VP Tech grants have been submitted for 2018-19.  The ESSA grants were late in being finalized by the State, but we are on track to submit them on time.
  • We have met with the Herkimer County Jail personnel as we begin to initiate the Incarcerated Youth program for Herkimer CSD independent of BOCES.
  • The pool awaits inspection from the Department of Health and will be operational for the first day of school.  The camera system and security upgrades associated with our smart bond project are under way and should be complete by opening day.  The State just approved the 2018-19 Capital Outlay Project, and Phase III of the 2014 Project is nearly through the approval process.
  • The District has been working with our fiscal planners on the timing of the 2018 Capital Project.  A draft proposed timeline calls for a vote in mid-December.  Our plan calls for the consumption of about $1.8 million in fund balance and reserves over the next three years which will stabilize our long-term debt service payments.   The plan calls for a tax levy limit override in 2020-21 when we will remove our local exemptions from the levy limit calculation and establish a Capital Reserve Plan which will allow the district to create budget neutral and tax neutral budgets moving forward with modest 2 or 3% increases in State Aid and tax levies under the levy limit.
  • The Policy Committee and Building Committee met prior to the BOE meeting.  Looking to schedule a Safety Committee meeting prior to the September 26 meeting.  We should look to schedule a Town, Village and School Intergovernmental meeting in September as well.
  • The next Negotiations Committee will meet August 21, 2018.
  • The School Report Card was discussed with the BOE.

Administrative Reports (End-of-Year Reports)

Ms. Tomaso, Mrs. Vogt and Ms. Paragi reports were reviewed with the BOE.  [Material filed in the supplemental file dated 08/15/18.]

Staffing Recommendations

Superintendent Miller formally presented several staffing recommendations for Board consideration.

Mr. Conley moved and Mrs. Fischer seconded a motion to approve the following personnel actions:

Teaching Resignation/Retirement

  • Name: Ruggiero, Karen
  • Position: Elementary Special Education
  • Location: Elementary School
  • Effective: September 5, 2018

NOTE: The BOE will accept the retirement letter of Karen Ruggiero under the terms and conditions of the Herkimer Faculty Association (HFA) Contract.

  • Name: Neverusky-Brindeau, Michelle
  • Position: Foreign Language 7-12 French
  • Location: Jr./Sr. High School
  • Effective: July 31, 2018

Teaching Appointments

Name Position Effective date 4-year probationary period Salary
Hohall, Kristin    Conditional upon      DASA certification LTA 09-01-18 09-01-18 – 06-30-2022 $23,500
Wenke, Janice   Conditional upon                  DASA certification LTA 09-01-18 09-01-18 – 06-30-2022 $23,500
Carney, Jordyn LTA 09-01-18 09-01-18 – 06-30-2022 $23,500

2018-2019 Mentor Appointments

Name Position $ amount
Olds, Jennifer Mentor $1200
Judd, Ryan (classroom teacher) Mentee
Fobare, Alexis (pending completion of training on 8-17-18) Mentor $1200
Zayas, Brittany (special education teacher Mentee
Stallman, Kristin Mentor $1200
Jones, Michelle (classroom teacher) Mentee
Steele, Alan Mentor $1200
McClure, Tracy (physical education) Mentee
Snyder, Lynn Mentor $1200
Futscher, James (special education) Mentee
Potaczala, Shannon Mentor $1200
Svereika, Susan (science) Mentee

Home Tutor Appointment

Lockwood, Teresa, Tutorial Services, District-wide

Effective:  September 1, 2018 for the 2018-2019 school year; as needed.

Salary:  $25/hour plus an additional paid hour of planning time for each five hours of instruction.

2018-2019 Extracurricular Appointments

High School Appointments

Name Position Salary
Krause, John Fall theatrical production director $1,650
Bello, Brianne SADD advisor $1,320
Smith, Kristin Senior class advisor $2,020
McCutcheon, Heather Junior class advisor $1,470
Elias, Melissa Sophomore class advisor $1,470
Richter, Angela 8th grade class advisor $1,470
Snyder, Lynn 7th grade class co-advisor $735
Potaczala, Shannon 7th grade class co-advisor $735
Jory, Cheryl 6th grade class advisor $1,470
Krause, John Spring theatrical director $2,250
Sheldon, Nicholas U.N. Club advisor $1,320
Scalise, Laura Sr. High Student Council advisor $2,250
Jones, Brooke Sr. High Student Council assistant $1,650
Lampert, Caroline Sr. National Honor Society advisor $1,320
Hein, Sarah Jr. National Honor Society co-advisor $660
Manley, Bridgett Jr. National Honor Society co-advisor $660
McGraw, Dana Pep Club advisor $1,320
White, Holly FCCLA advisor $1,320
Hernandez, Caitlin Sr. High Language Club advisor $1,320
Reppel, Kerry HHS Friends of Rachel co-advisor $1,320
Potaczala, Shannon HHS STEM Club co-advisor $660
Nicklaw, Ryan HHS STEM Club co-advisor $660
Gordon, Terry Sr. High Band director advisor $1,650
Lowell, Sylvia Lego League Club advisor $1,300
Nicklaw, Ryan Lego League Club advisor $1,400
Lowell, Sylvia Sr. High Computer Club co-advisor $635
Nicklaw, Ryan Sr. High Computer Club co-advisor $635
Orilio, Ryan Yearbook/technical advisor $2,250
Lister, Kathryn GSA co-advisor $660
White, Holly GSA co-advisor $660
McGraw, Dana Middle School yearbook $1,470
Jones, Brooke Middle School Student Council $1,470
Zorn, Leah Art Club co-advisor $660
McCutcheon, Heather Art Club co-advisor $660
Lanza, Kim Intramural director $1,320

Temporary kindergarten aides

The following appointments were made for temporary kindergarten aides at the Elementary School:

  • Newman, Donna
  • Deis, Janet
  • Parmon, Valerie
  • Mergenthaler-Crane, Amie
  • Filipczuk, Joanna

Effective Sept. 5-14, 2018; Salary: $10.40/hour

Substitute Appointment

Clark, Mary Ellen – Substitute School Nurse (RN); effective July 1, 2018-June 30, 2019 at $25.56/hour; on an as needed basis.

2018-2019 Fall Interscholastic Coaching Appointments

Name Position Salary
Maldonado, Marissa Modified field hockey coach $1,900
Hubbell, Eric Varsity assistant football coach $2,250

2018-2019 Fall Interscholastic Unpaid Coaching Appointment

Dempster, Kayla – Unpaid Volunteer Varsity Soccer Assistant Coach

All voted in favor; motion carried 7:0.

CSE/CPSE Program/Placement Recommendations

Upon the recommendation of Superintendent Miller, on a motion made by Mrs. Fischer, seconded by Mr. Petucci, the BOE approved the Committee on Special Education, the Sub-Committee on Special Education and the Committee on Preschool Special Education program/placement recommendations as presented.  All voted in favor; motion carried 7:0. [Material filed in the supplemental file dated 08/15/18.]

Other Board Office Resolution

Upon the recommendation of Superintendent Miller, the following resolution was offered by Mrs. Fischer who moved its adoption and seconded by Mr. Conley, to wit:

MADISON-ONEIDA-HERKIMER WORKERS’ COMPENSATION CONSORTIUM

RECOMMEND that Robert Miller, Superintendent of Schools be appointed as the Madison-Oneida-Herkimer Workers’ Compensation Consortium Coordinator, and Regina Frasier, District Treasurer as the District’s Interim Designee for the 2018-2019 school year to serve as part of their regular duties.

Discussion followed.  All voted in favor; motion carried 7:0.

APPR Lead Evaluator/Evaluator Certification Resolution

Upon the recommendation of Superintendent Miller, the following resolution was offered by Ms. Giffune who moved its adoption and seconded by Mrs. Fischer to wit:

WHEREAS, that the Herkimer Central School District Board of Education has been provided with evidence that, in accordance with Education Law Section 3012-d, Robert J. Miller has completed training which meets the requirements set forth in Part 30-2.9 of the Rules of the Board of Regents, and the terms of the District’s Annual Professional Performance Review Plan for certification as a Lead Evaluator/Evaluator of principals;

NOW, THEREFORE BE IT RESOLVED, Robert Miller is hereby re-certified as lead evaluator/evaluator for principals.

All voted in favor; motion carried 7:0.

APPR Lead Evaluator/Evaluators Certification Resolution

Upon the recommendation of Superintendent Miller, the following resolution was offered by Mrs. Fischer who moved its adoption and seconded by Mr. Petucci to wit:

BE IT RESOLVED that the Herkimer Central School District Board of Education acknowledges that Robert Miller, Mary Tomaso, Renee Vogt, Cristi Paragi, Zachary Abbe and Michelle Ploss have completed NYS Education Department Training as lead evaluator/evaluators for teachers trained by Assistant Superintendent of the Herkimer-Fulton-Hamilton-Otsego BOCES for the purposes of Education Law section 3012-d; and the District’s Annual Professional Performance Review Plan;

THEREFORE BE IT RESOLVED, Robert Miller, Mary Tomaso, Renee Vogt, Cristi Paragi, Zachary Abbe and Michelle Ploss are hereby re-certified/certified as lead evaluator/evaluators for teachers trained by Assistant Superintendent of the Herkimer-Fulton-Hamilton-Otsego BOCES for the purposes of Education Law section 3012-d; and the District’s Annual Professional Performance Review Plan [APPR].

All voted in favor; motion carried 7:0.

District-wide Safety Plan

Upon the recommendation of Superintendent Miller, the following resolution was offered by Ms. Giffune who moved its adoption and seconded by Ms. Gilbert to wit:

BE IT RESOLVED, that the Board of Education of the Herkimer CSD held a public hearing on August 1, 2018, for the purpose of discussing the revisions to the District-wide Safety Plan;

BE IT FURTHER RESOLVED that upon the recommendation of the Superintendent of Schools, the Board of Education hereby adopts the District-wide Safety Plan for submission to the State Education Department.

Discussion followed.  All voted in favor; motion carried 7:0.

Gift to the School

Upon the recommendation of Superintendent Miller, the following resolution was offered by Mr. Conley who moved its adoption and seconded by Ms. Giffune to accept the following donation to the Jr./Sr. High Music Department from the Brinck family.  A left-hand acoustic guitar with stand, hard case, turning device and several books was donated in August 2018 with sincere appreciation.

All voted in favor; motion carried 7:0.

Board of Education Reports

NYSSBA Annual Convention (2018 Key Dates)

A timeline was shared with the BOE for this year’s NYSSBA Convention.  Mr. Crandall will be this year’s voting delegate.

Established Proposed BOE Goals for the 2018-2019 school year

President Crandall reviewed with the BOE several proposed goals for the 2018-2019 school year for consideration.

Mrs. Fischer moved and Mr. Conley seconded a motion to accept the BOE goals for the 2018-2019 school year as presented.  Discussion followed.  All voted in favor; motion carried 7:0.

Board “Open House” Coverage

Superintendent Miller informed the BOE that the Elementary School “Open House” has been scheduled for Wednesday, September 12, 2018, and that the Junior/Senior High School “Open House” is scheduled for Thursday, September 13, 2018.  Board members indicated their availability for each date.

President’s Update

President Crandall informed the BOE that an invitation had been sent to the girls of the U12 Softball team and their coaches for spectacular undefeated season at its August 29th Special BOE meeting.

Future Meeting Dates

Superintendent Miller reminded the Board that the next special Board of Education meeting has been scheduled for Wednesday, August 29, 2018, at 5 p.m. in the Jr./Sr. High School Cafeteria, and a regularly scheduled meeting had been scheduled for Wednesday, September 26, 2018, at 6 p.m. in the Jr./Sr. High School Cafeteria.  He confirmed that a quorum would be present for those meetings.

Mr. Conley moved and Mrs. Fischer seconded a motion to move into an executive session for the purpose of discussing a particular student issue.  The Board may take action in public session after the executive session ends and the Board returns to public session.  All voted in favor; motion carried 7:0.

Executive Session

The Board moved into an executive session at 7:26 p.m.

Ms. Tomaso and Ms. Paragi entered the executive session at 7:31 p.m., and left at 8:00 p.m.

Superintendent Miller left at 8:10 p.m.

A family joined the BOE in executive session at 8:18 p.m., and left at 8:30 p.m.

Superintendent Miller arrived at 8:50 p.m.

President Crandall declared the public meeting reconvened at 9:17 p.m.

On a motion made by Mr. Conley, seconded by Mr. Petucci the BOE adjourned the public 9:19 p.m.   All voted in favor; motion carried 7:0.

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