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Nov. 14, 2018, minutes

The regular meeting was called to order at 6 p.m. in the Jr./Sr. High School Cafeteria by Board President Brian Crandall and the Pledge of Allegiance was said.

President Crandall welcomed members in the audience, staff members, and several students from Mrs. Scalise’s Social Studies class to this evening’s meeting.  He informed the Board that Ms. Giffune was running late due to a family commitment.

President Crandall explained to all that the Board of Education (BOE) sets aside time at each Board meeting to give those in the audience an opportunity to address the Board directly on any subject they wished to discuss.

President Crandall explained the Board of Education welcomes public comment and community input at meetings.  However, we caution that we are not authorized to engage in conversations pertaining to individual students, faculty, staff, or administrators.  Topics of this nature may only be discussed during executive session and must be coordinated with the Superintendent of Schools prior to a BOE meeting.

Public Comments

No Public Comments were heard.

Approval of the Agenda

Mrs. Fischer moved and Ms. Gilbert seconded a motion to formally approve the meeting agenda as submitted.  All voted in favor; motion carried 6:0.

Board Communications

Superintendent Miller indicated that the Board received several informational items that were not included in their Board packet for information only and noted they will be referred to later in the meeting.

Mr. Conley moved and Mr. Petucci seconded a motion to place all appropriate Board Communications on file with the District Clerk. All voted in favor, motion carried 6:0.

Board Recognitions

Superintendent Miller and several BOE members provided the following Board Recognitions:

·         Student artists were recognized:  Nick Schweizer, Katelyn Carney, Connor McCutcheon and Caleb Buckley (Grade 4); Evann Smith, Karalynn Smith and Sarah Walawender (Grade 1); Hannah Allison, David Bass, Kendall Biamonte, Madisen Hoffman, Nick Petucci and Ann Zaho (Grade 8); Carly Bellinger, Alexis Barton and Rilee Edmunds (Grade 9); KaJuan Berry (Grade 12);

·         Congratulations to Ryan Orilio for being named this year’s outstanding educator who has made an impact on our students, schools and community.  Mr. Orilio will be recognized at The Genesis Group’s 13th Annual Celebration of Education – Hart’s Hill Inn – November 15th;

·         Kudos to everyone that participated in the fine show, “Aladdin” at HHS.

Approval of the Minutes

Mr. Petucci moved and Ms. Gilbert seconded a motion to approve the Audit Committee meeting minutes of Wednesday, October 17, 2018, as presented.  All voted in favor with Mr. Conley and Mrs. Fischer abstaining; motion carried 4:0:2.

Ms. Gilbert moved and Mr. Petucci seconded a motion to approve the regular meeting minutes of Wednesday, October 17, 2018, as presented.  All voted in favor with Mr. Conley and Mrs. Fischer abstaining; motion carried 4:0:2.

2018 Capital Construction Project Presentation

Superintendent Miller provided information relating to the 2018 Capital Project via a PowerPoint presentation.

Business Reports

Upon the recommendation of Superintendent Miller, on a motion made by Mrs. Fischer, seconded by Mr. Petucci, the BOE accepted receipt of the following reports for the month of October 2018:  General Warrant, which represents 210 checks with payments totaling $1,447,812.37, a Federal Warrant, which represents four (4) checks with payments totaling $77,273.80, a Capital Warrant, which represents two (2) checks with payments totaling $12,815.25, and the Trust and Agency Warrant, which covers items dealing with payroll [insurance, withholdings, etc.], totaled $705,683.02, along with three (3) budget transfers under the $5,000 limit totaling $11,000.00.  All voted in favor; motion carried 6:0. [Material filed in the supplemental file dated 11/14/18]

The BOE acknowledged receipt of Ms. Hein’s, Claims Auditor report, for the month of September in which five (5) exceptions was noted which has been corrected and the payments had been made, along with an update of the Funds on Deposit.

Budget Transfers

Upon the recommendation of Superintendent Miller, on a motion made by Ms. Gilbert, seconded by Mr. Conley, the BOE formally approved seven (7) budget transfers over the $5,000.00 limit totaling $406,323.38.  Discussion followed.  All voted in favor; motion carried 6:0. [Material filed in the supplemental file dated 11/14/18]

Madison-Oneida-Herkimer Workers’ Compensation Plan

Upon the recommendation of Superintendent Miller, on a motion made by Mrs. Fischer, seconded by Mr. Mihevc, the BOE formally approved the resolution as follows:

“IT IS HEREBY RESOLVED, the Board of Education for the Herkimer Central School District does hereby authorize the Superintendent of Schools, Robert J. Miller, to enter into a Municipal Cooperative Agreement with the Madison-Oneida-Herkimer Workers’ Compensation Plan Consortium effective January 1, 2019, by which the Herkimer Central School District shall gain membership into the Consortium to provide workers’ compensation insurance services; and

IT IS FURTHER RESOLVED, that membership into the Consortium shall renew annually, unless the District should seek to withdraw in accordance with the terms and conditions of the Municipal Cooperative Agreement.”

All voted in favor; motion carried 6:0.

Return of Unpaid Taxes Resolution

Superintendent Miller reviewed with the BOE a memorandum listing the amount of unpaid 2018 – 2019 school taxes to be returned to the Herkimer County Treasurer for collection.

According to Superintendent Miller, the unpaid tax warrant totaled $718,568.21.  He explained that, following BOE action on the unpaid tax warrant at this meeting, Herkimer County would assume responsibility for collecting the unpaid taxes, and he reported that the district would receive a check from Herkimer County for the unpaid taxes plus interest in March 2019.

Upon the recommendation of Superintendent Miller, Mr. Conley moved and Mrs. Fischer seconded a motion authorizing the district to return an unpaid tax warrant in the amount of $718,568.21 to the Herkimer County Treasurer for collection. Discussion followed.  All voted in favor; motion carried 6:0.

FoltsBrook Center Transfer Agreement

Upon the recommendation of Superintendent Miller, on a motion made by Mr. Conley, seconded by Mrs. Fischer, the BOE formally approved the resolution as follows:

“WHEREAS, the parties desire to facilitate the timely transfer of residents and records from one facility to the other when such transfer is medically necessary and in other circumstances, including disaster emergencies; and

WHEREAS, in the event of such transfer, the parties seek to ensure continuity of the resident’s care and treatment, as appropriate to the resident’s needs, and to utilize the skills, resources and physical plant of both parties in a coordinated and cooperative fashion to improve resident care;

NOW THEREFORE, in consideration of the mutual advantages accruing to each of the parties hereunder the parties hereto hereby covenant and agree/adopts to the following transfer agreement incorporated by reference in the minutes of this meeting.”

Discussion followed.  All voted in favor; motion carried 6:0.

Superintendent’s Reports

Administrative Reports/Updates

Ms. Vogt, Ms. Tomaso, and Mr. Abbe reports were reviewed with the BOE.

Staffing Recommendations

Upon the recommendation of Superintendent Miller, on a motion made by Mr. Conley, seconded by Mrs. Fischer, the BOE approved the following personnel action:

Teaching Resignation

Omelko, Julia – Licensed Teaching Assistant (LTA) and Elementary Chorus Advisor

Long-term Substitute

  • Name:  Corathers, Lily (Open Position)
  • Position: Licensed Teaching Assistant (LTA)
  • Location: Elementary School
  • Effective Date: October 25, 2018 – June 30, 2019
  • Salary: $197.50/day (Reference Item III of the Annual Payment Guidelines for Substitutes)

2018-2019 Extra-Curricular Appointment

Elementary School Appointment

  • Name: Corathers, Lily
  • Position: Elementary Chorus Advisor
  • Salary: $3,300.00

Maternity Leave Requests

  • Lesniak, Katherine – Elementary Education
  • Effective on or about: December 20, 2018
  • Anticipated leave approximately 6-12 weeks; pending a physician’s release.

  • Forbare-McGovern, Alexis – Elementary Education
  • Effective on or about: January 14, 2019
  • Anticipated leave approximately 6-12 weeks; pending a physician’s release.

  • Hohall, Kristen- Elementary Education
  • Effective on or about: January 30, 2019
  • Anticipated leave approximately 6-12 weeks; pending a physician’s release.

The BOE authorizes the use of more than 30 days from the sick bank if necessary and allowable.

Discussion followed.  All voted in favor; motion carried 6:0. [Material filed in the supplemental file dated 11/14/18]

CSE/CPSE Program/Placement Recommendations

Upon the recommendation of Superintendent Miller, on a motion made by Mrs. Fischer, seconded by Mr. Conley, the BOE approved the Committee on Special Education, the Sub-Committee on Special Education and the Committee on Preschool Special Education program/placement recommendations as presented.  All voted in favor; motion carried 6:0. [Material filed in the supplemental file dated 11/14/18]

Other Board Officer Resolution

Upon the recommendation of Superintendent Miller, on a motion made by Mrs. Fischer, seconded by Ms. Gilbert, the BOE formally approved the resolution as follows:

“CHEMICAL HYGIENE OFFICER

RECOMMEND that Robert Walker, Facilities Director; James McKernan, Building Maintenance Mechanic; Robert Nasypany, Groundskeeper, and Carrie Kane, Science Teacher be appointed as the Chemical Hygiene Officers responsible for the chemical management of school science labs for the 2018-2019 school year to serve as part of their duties.”

Discussion followed.  All voted in favor; motion carried 6:0. [Material filed in the supplemental file dated 11/14/18]

Election Workers for Capital Project Vote

Upon the recommendation of Superintendent Miller, on a motion made by Mr. Conley, seconded by Mr. Petucci, the BOE approved the list of election workers for the Tuesday, December 4, 2018 Capital Project Vote as presented.

All voted in favor; motion carried 6:0. [Material filed in the supplemental file dated 11/14/18]

Annual Payment Guidelines for Substitutes (Amendment)

Upon the recommendation of Superintendent Miller, on a motion made by Mr. Mihevc, seconded by Mrs. Fischer to accept the amended Annual Payment Guidelines for Substitutes as presented.  Discussion followed.  Discussion followed.  All voted in favor; motion carried 6:0. [Material filed in the supplemental file dated 11/14/18.]

Board of Education Reports

Policy Review

Upon the recommendation of Superintendent Miller, on a motion made by Mr. Conley, seconded by Mrs. Fischer the BOE agreed to table policy #0015 until the next meeting; motion carried 6:0.

President’s Update

President Crandall provided the following:

·         Veterans Day recognition:  BOE members, faculty, community members and staff who have served our country in the armed forces were thanked;

·         To everyone involved in providing this evening’s refreshments;

·         On behalf of the BOE he wished everyone a peaceful Thanksgiving holiday.

A PowerPoint presentation on this year’s NYSSBA Convention will be presented at the next BOE meeting.

Future Meeting Dates

Superintendent Miller reminded the BOE that the next regularly scheduled Board of Education meeting has been scheduled for Wednesday, December 19, 2018, at 6 p.m. in the Jr./Sr. High School Cafeteria, and he confirmed that a quorum would be present for that meeting.

Meeting Evaluation

Mr. Mihevc, this evening’s meeting evaluator, presented his review of the November 14, 2018, Board of Education meeting.  Mr. Mihevc welcomed Mrs. Fischer back, and asked if the BOE would make more use of the microphones when speaking.  It was a good meeting; ran smoothly, material was received in a timely manner, well-structured and well-organized; all aspects of the meeting evaluation were effectively met.

Mr. Conley moved and Ms. Gilbert seconded a motion to move into an executive session for the purpose of discussing a particular student matter involving residency, a particular personnel matter which may lead to discipline or termination of a particular person and a particular student matter involving a DASA complaint.  The Board may take action in public session after the executive session ends and the Board returns to public session.  All voted in favor; motion carried 6:0.

Executive Session

The Board moved into an executive session at 6:50 p.m.

Ms. Giffune arrived at 7:10 p.m.

A family and their attorney joined the BOE in executive session at 7:15 p.m. to discuss a residence issue; and left at 7:25 p.m.

Ms. Tomaso entered the executive session at 7:35 p.m.; and left at 7:55 p.m.

President Crandall declared the public meeting reconvened at 8:24 p.m.

Board Action:

After considering the investigation report and inviting the parent to submit additional information; it is hereby resolved, that the DASA appeal submitted by a particular student is denied.  Motion carried 5:0:2 with Ms. Giffune and Mr. Petucci abstaining.

On a motion made by Mr. Conley seconded by Mr. Mihevc the BOE adjourned the public meeting at 8:27 p.m.   All voted in favor; motion carried 7:0.

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