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Sept. 26, 2018, regular Board of Education meeting

The regular meeting was called to order at 6:00 p.m. in the Jr./Sr. High School Cafeteria by Board President Brian Crandall and the Pledge of Allegiance was said.

President Crandall welcomed members in the audience, staff members and students from Mrs. Scalise’s Social Studies class to this evening’s meeting.

President Crandall explained to all that the Board of Education sets aside time at each Board meeting to give those in the audience an opportunity to address the Board directly on any subject they wished to discuss.

President Crandall explained the BOE welcomes public comment and community input at meetings.  However, we caution that we are not authorized to engage in conversations pertaining to individual students, faculty, staff, or administrators.  Topics of this nature may only be discussed during executive session and must be coordinated with the Superintendent of Schools prior to a BOE meeting.

Public Comments

No public comments were heard.

Approval of the Agenda

Ms. Giffune moved and Mr. Petucci seconded a motion to formally approve the meeting agenda as submitted.  All voted in favor; motion carried 6:0.

Board Communications

Superintendent Miller indicated that the Board received several informational items that were not included in their Board packet for information only and noted they will be referred to later in the meeting.

Mr. Conley moved and Mr. Petucci seconded a motion to place all appropriate Board Communications on file with the District Clerk. All voted in favor, motion carried 6:0.

Board Recognitions

Superintendent Miller and several BOE members provided the following Board Recognitions:

  • Student artists were recognized:  Cross Nicastro and Aubrey Brant (Grade 4), Kharma Beth Angle and Lyndsey Bass (Grade 12), along with various Pinwheels from 8-12 students displayed to celebrate Pinwheels for Peace.
  • To everyone involved with the recent successful Open House held at HES and HHS; both were well attended;
  • To everyone involved in providing this evening’s refreshments.  Greatly appreciated!

Approval of the Minutes

Upon the recommendation of Superintendent Miller, on a motion made by Mr. Conley, seconded by Ms. Gilbert the BOE approved the Executive Session minutes of Wednesday, May 23, 2018 and Wednesday, August 15, 2018, as presented.  All voted in favor; motion carried 6:0.

Upon the recommendation of Superintendent Miller, on a motion made by Ms. Gilbert, seconded by Mr. Conley the BOE approved the regular minutes of Wednesday, August 15, 2018, as presented.  All voted in favor; motion carried 6:0.

Upon the recommendation of Superintendent Miller, on a motion made by Ms. Gilbert, seconded by Mr. Conley the BOE approved the special minutes of Wednesday, August 29, 2018, as presented.  All voted in favor; motion carried 6:0.

Business Reports

Upon the recommendation of Superintendent Miller, on a motion made by Mr. Conley seconded by Ms. Giffune the BOE accepted receipt of the following reports for the month of July & August 2018:  General Warrant, which represents 127 checks with payments totaling $623,011.99, a Capital Warrant, which represents two (2) checks with a payment totaling $10,600.00; the Trust and Agency Warrant, which covers items dealing with payroll [insurance, withholdings, etc.], totaled $267,574.01, and the HHS/HES Extra-Curricular Treasurer report for July & August 2018.   All voted in favor; motion carried 6:0. [Material filed in the supplemental file dated 09/26/18]

The BOE acknowledged receipt of Ms. Hein’s, Claims Auditor report, for the month of August in which two (2) exceptions were noted which has been corrected and payments had been made.

2018-2019 BOCES Contract for Rental of Facilities

Upon the recommendation of Superintendent Miller, on a motion made by Mr. Conley seconded by Ms. Giffune the BOE authorized the Board President and Board Clerk to enter into the 2018-2019 BOCES Contract for Rental of Facilities contractual agreement as presented.   All voted in favor; motion carried 6:0.  [Material filed in the supplemental file dated 09/26/18.]

Athletic Physical Therapy Contract

Upon the recommendation of Superintendent Miller, on a motion made by Ms. Giffune seconded by Ms. Gilbert the BOE authorized Superintendent Miller to sign on behalf of the district a 4-year Athletic Physical Therapy agreement as presented.  Discussion followed.  All voted in favor; motion carried 6:0. [Material filed in the supplemental file dated 09/26/18.]

RIC Multi-year CoSer 505Resolution

Upon the recommendation of Superintendent Miller, on a motion made by Mr. Conley seconded by Ms. Giffune to formally approve the RIC Multi-year CoSer 505 resolution as follows:

RESOLUTION OF THE BOARD OF EDUCATION FOR THE HERKIMER CENTRAL SCHOOL DISTRICT

WHEREAS, the Board of Education of the Herkimer Central School District desires to enter into a 5 year contract with the Madison-Oneida BOCES in order for the Regional Information Center to furnish certain services to the District pursuant to Education Law 1950(4)fi), those services being:

  • CoSer 505 Instructional Technology Services.

NOW, THEREFORE, it is

RESOLVED, that the Board of Education of the Herkimer Central School District agrees to enter into a contract with the Madison-Oneida BOCES for the provision of said services to the District not to exceed $133,635.00 plus related borrowing fees, plus yearly Regional Information Center support during the term of this contract, finalized by the Superintendent, subject to the approval of the Commissioner of Education, for a period of 5 year(s); 2018-19, 2019-20, 2020-21, 2021-22, 2022-23.

All voted in favor; motion carried 6:0.

Catholic Charities of Herkimer County – TREATY Program

Upon the recommendation of Superintendent Miller, on a motion made by Ms. Gilbert seconded by Mr. Conley the BOE authorizes Superintendent Miller to sign on behalf of the district a one-year agreement with Catholic Charities of Herkimer County as presented.  Discussion followed.  All voted in favor; motion carried 6:0. [Material filed in the supplemental file dated 09/26/18.]

Valley Health Services Agreement

Upon the recommendation of Superintendent Miller, on a motion made by Mr. Conley, seconded by Ms. Giffune, to accept the agreement between the Valley Health Services and the Herkimer CSD for the 2018-2019 school year as presented.  All voted in favor; motion carried 6:0.  [Material filed in the supplemental file dated 09/26/18.]

Truck Lease Terms

Upon the recommendation of Superintendent Miller, on a motion made by Ms. Gilbert, seconded by Mr. Mihevc, to accept the truck lease term agreement between Carbone Automotive Group and the Herkimer CSD as presented.  Discussion followed.  The BOE authorized Superintendent Miller to sign the truck lease terms on its behalf.  All voted in favor; motion carried 6:0. [Material filed in the supplemental file dated 09/26/18.]

PILOTS and Tax Adjustment Updates

An update on the status of the district’s Payment in Lieu of Taxes [PILOTS] and Tax Adjustments were reviewed by Superintendent Miller.  Discussion followed.

Business Office Update (2018 Project Financial Presentation)

Superintendent Miller provided information relating to the 2018 Project Financial Presentation via a PowerPoint presentation.  He updated the BOE and confirmed that the BOE is prepared for a December 4, 2018, vote on a $16.7 million capital project.  The BOE will be formally asked to formally approve the SEQR, and referendum language at its next regularly scheduled meeting. Discussion followed.

Middle School Update

Mr. Abbe’s report was reviewed with the BOE via a PowerPoint presentation.  Discussion followed.

Staffing Recommendations

Mr. Conley moved Mr. Petucci seconded a motion to table agenda item 8.C. Staffing Recommendations until after an executive session; motion carried 6:0.

CSE/CPSE Program/Placement Recommendations

Upon the recommendation of Superintendent Miller, on a motion made by Ms. Giffune, seconded by Mr. Petucci, the BOE approved the Committee on Special Education, the Sub-Committee on Special Education and the Committee on Preschool Special Education program/placement recommendations as presented.  All voted in favor; motion carried 6:0. [Material filed in the supplemental file dated 09/26/18.]

Other Board Office Appointment

Upon the recommendation of Superintendent Miller, the following resolution was offered by Mr. Conley who moved its adoption and seconded by Ms. Giffune to wit:

CHEMICAL HYGIENE OFFICERS

RECOMMEND that Robert Walker, Facilities Director, James McKernan, Building Maintenance Mechanic, Robert Nasypany, Groundskeeper and Susan Svereika, Science teacher be appointed as the Chemical Hygiene Officers responsible for the chemical management of school science labs for the 2018-2019 school year to serve as part of their duties.

Discussion followed.  All voted in favor; motion carried 6:0.

Board of Education Reports

NYSSBA Annual Convention Update

President Crandall will review the results at a future meeting for the proposed amendments and resolutions being voted on at the NYSSBA Annual Business Meeting.

Policy Review

Upon the recommendation of Superintendent Miller, on a motion made by Mr. Conley, seconded by Ms. Gilbert to accept the following resolution:

WHEREAS, it is the customary practice of the BOE to have three readings of a policy prior to its adoption; and

WHEREAS, the BOE wishes to adopt three (3) policy updates recommended by the Policy Committee, to wit, Visitors to the School #1004; Operations of Motor-Driven Vehicles on District Property #1600, and School Food Service Program and Meal Charge Policy #5201, on an expedited basis so that such policy will be effective immediately; and

THEREFORE, BE IT RESOLVED, that the BOE hereby waives the BOE’s customary practice of three readings prior to the adoption of policies, and adopts the following policies, incorporated by reference in the minutes of this meeting:

  • Visitors to the School #1004;
  • Operations of Motor-Driven Vehicles on District Property #1600,
  • School Food Service Program and Meal Charge Policy #5201.

All voted in favor; motion carried 6:0.

Intergovernmental Committee Update

President Crandall updated the BOE regarding the September 10, 2018 Intergovernmental Committee meeting with the Town.  Discussion followed.

Future Meeting Dates

Superintendent Miller reminded the Board that the next regularly Board of Education meeting has been scheduled for Wednesday, October 17, 2018, at 6 p.m. to be held in the elementary school cafetorium, and he confirmed that a quorum would be present for that meeting.  An Audit Committee meeting will be held at 5:30 p.m. and a Policy Committee meeting will be held at 5 p.m. prior to the BOE meeting.

Meeting Evaluation

Ms. Giffune, this evening’s meeting evaluator, presented her review of the September 26, 2018, Board of Education meeting.  It was a good meeting; ran smoothly, well-structured and organized.  All aspects of the meeting evaluation were effectively met.

Mr. Conley moved and Mr. Petucci seconded a motion to move into an executive session for the purpose of discussing the promotion, retention and/or discipline of particular personnel in the Herkimer Faculty Association [HFA] unit.  The Board may take action in public session after the executive session ends and the Board returns to public session.  All voted in favor; motion carried 6:0.

Executive Session

The Board moved into an executive session at 7:25 p.m.

An HFA employee and union representative joined the BOE in executive session at 7:36 p.m., and left 7:46 p.m.

President Crandall declared the public meeting reconvened at 9:14 p.m.

Ms. Gilbert moved and Mr. Petucci seconded a motion to remove from the table, agenda item 8.C. Staffing Recommendations.  All voted in favor; motion carried 6:0.

Upon the recommendation of Superintendent Miller, on a motion made by Ms. Gilbert, seconded by Mr. Petucci, the BOE approved the following personnel action:

Staffing Recommendations

Rescind the following 2018-2019 Mentor Appointments:  (BOE Meeting 08-15-18)

Name Position $ Amount
Fobare, Alexis (pending completion of training on 8-17-18) Mentor $1,200
Zayas, Brittany (Special Education teacher) Mentee
Steele, Alan Mentor $1,200
McClure, Tracy (Physical Education) Mentee

2018-2019 Mentor Appointments

Name Position $ Amount
Elias, Melissa Mentor $1,200
Tessitore, Taylor (English) Mentee
Lampert, Caroline Mentor $1,200
Sheprdson, Kelli (Social Studies) Mentee
Hayes-Manning, Susan Mentor $1,200
Perry, Keaton (Special Education) Mentee
Steele, Alan Mentor $1,200
Heil, Kasy (Phsyical Education) Mentee
Zaleski, Timothy Mentor $1,200
Rosenburgh, C. Eddy (Mathematics) Mentee
Zorn, Leah Mentor $1,200
Treen, Kiley (Business/Technology) Mentee
Orts, Kathy Mentor $1,200
Richard, Stacy (Speech Therapist) Mentee
Irizarry, Julie Mentor $1,200
Zayas, Brittany (Special Education) Mentee

2018-2019 College Now Instructor Appointments

Name Position Salary
Tessitore, Taylor
  • English I: College Writing (Fall)
  • English II: Intro to Literature (Spring)
  • Public Speaking (Spring)
$300.00
McCutcheon, Heather
  • Intro to Ceramics (Fall)
  • Intro to Computer Graphics & Design (Spring)
$300
Zorn, Leah
  • Drawing I (Fall)
  • Painting I (Spring)
$300
Hernandez, Caitlin
  • Spanish I (Fall)
  • Spanish II (Spring)
$300
Zaleski, Timothy
  • Pre-Calculus (Full Year)
  • Calculus (Full Year)
$300
Rosenburgh, C. Eddy
  • Statistics (Spring)
$300
Scalise, Laura Psychology (Fall) $300

2018-2019 Extracurricular Appointments

Name Position Salary
Treen, Kiley Yearbook Financial Advisor $2,200
Shepardson, Kelli Freshman Class Advisor $1,420
Daly, Catherine Drama Club Fall Assistant Director $450

2018-2019 Receiving Agent Appointment

  • Watkins, Nancy: Receiving agent, district-wide
  • Effective: September 4, 2018 for the 2018-2019 school year; on an as needed basis, to assist in the rocessing and receiving of material, and supply orders for the Business Office.
  • Salary: $17.00/hour

2018-2019 Winter/Spring Interscholastic Coaching Appointments

Name Position Salary
Nasypany, Robert Girls Modified Volleyball Coach $1,900
Murphy, Cody Boys Junior Varsity Basketball Coach $2,550
Alberts, John Boys Modified Basketball Coach $1,900
Shepardson, Kelli Girls Junior Varsity Basketball Coach $2,550
Scalise, Laura Girls Modified Basketball Coach $1,900
Heil, Kasy Girls Modified Basketball Coach $1,900
Stalteri, Daniel Varsity Softball Coach $3,350

Retired/Substitute Appointments

  • Walczak, Linda – Substitute Clerical; effective September 4, 2018 – June 30, 2019 at $17.92/hour; on an as needed basis.
  • Newman, Donna – Substitute Clerical; effective September 4, 2018 – June 30, 2019 at $10.40/hour; on an as needed basis.
  • Wandell, Franca – Substitute Clerical; effective September 4, 2018 – June 30, 2019 at $23.70/hour; on an as needed basis.

The following Retired Substitute teachers appointed for the 2018-2019 school year on an as needed basis:

Name Location Fingerprint Clearance Certified Rate of Pay
Welch, Kathy HES Granted $100/day
French, JoAnne HES Granted $100/day
Jones, Marianne HES Granted $100/day
Ray, Elaine HES Granted $100/day
Wesolowski, Maggie HES Granted $100/day

All voted in favor; motion carried 6:0.

On a motion made by Mr. Conley, seconded by Ms. Gilbert the BOE adjourned the public 9:16 p.m.   All voted in favor; motion carried 6:0.

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