Student Policies


Herkimer Central School District enrolls all students who meet the age, residency, and public health requirements established by New York State law. More information is available on the district’s Enrollment page.

Destruction of School Property

Students who destroy school property will be responsible for reimbursing the district for the cost. This includes, but is not limited to, Chromebooks, textbooks, library books, calculators, lockers, paper towel holders, soap dispensers, toilet paper holders and bus seats. Payment should be made to the Herkimer Central School District.


Chromebooks may be issued to students for use outside of school. Students are responsible for returning Chromebooks to the school and may be held liable for loss or damages. Families may wish to purchase an insurance policy offered by the school at a minimal cost to protect themselves against loss or damages.

Field Trips

A universal permission slip is provided to parents, and permits students to participate in field trips that are scheduled as part of the curriculum and may be mandated by classroom teachers. Details regarding each field trip will be provided in advance.

For students who require the administration of medication during the course of a field trip, in the absence of the school nurse or the parent/guardian, a parent/guardian may authorize another adult to administer medication to their child (Education Law 6908). An authorization form is available through the school nurse. (Download a printable Permission to Administer Single Medication form here.)

When field trips are considered a privilege for students, discipline referrals may result in a loss of this privilege. Teachers will notify parents, in advance, if they are considering not allowing their child to attend a field trip due to behavioral concerns. Teachers will make arrangements for those students to continue their academics at school and those students are expected to attend school on the day of the trip.

Chaperones include employees of the district. Parent chaperones are permitted only in extraordinary circumstances, and must adhere to the same rules as the students.

Cell Phones/Electronic Devices

The use of personal electronic devices is permitted when supplementing the educational environment. Students are required to use the school network when using personal devices at school.

When the use of personal electronic devices detracts from the educational environment that privilege will be revoked. Chromebooks are available for student use during school hours; students do not need to have their own personal device for academic success. The school district is not responsible for lost or stolen property.

Parents should not expect their children to respond to calls or texts during the school day. If a message needs to get to a student, parents should call the main office to leave the message.

Middle school students are not permitted to use cell phones during the school day without explicit permission from school personnel.

Cafeteria Services

The district contracts with BOCES food services to provide breakfast and lunch to our students. Delivery from outside vendors is not permitted during school hours, unless sponsored by a school organization with the permission of the principal. Parents who need to drop off a lunch to a child must leave it at the main office where the student may pick it up.

Students in grades 6-10 remain on campus during lunch. Weather permitting, students may be supervised in the outdoor area immediately outside the cafeteria. Students in grades 11 & 12 may lose the privilege of leaving campus for lunch for disciplinary reasons.

Monitors are assigned to the cafeteria during lunch periods to supervise students. Students are expected to obey the rules and procedures that are established, and consequences may be imposed by the monitors upon students who fail to comply. Repeat offenders will be referred to the principal for disciplinary action.

Free and Reduced-Price Food Services

The nutrition of district students is an important factor in their educational process. The school therefore participates in federally funded school lunch programs, and shall provide free or reduced-price food services to qualified district students. The BOCES School Food Services Office coordinates this confidential service, and may be contacted directly if you have questions or concerns about your family’s eligibility (738-0848). Forms may be found on the Food Menus page, or in the Main Office.

All students are assigned a PIN, which should be kept confidential. Money may be added to a student account at any time. Notices to parents/guardians are mailed biweekly to accounts that have a negative balance of $5.00 or more.

Questions regarding student cafeteria accounts must be addressed to the cafeteria manager.

Employment of Students

Students under 18 who are interested in working papers may pick up applications in the Main Office. A current physical (within the last year) is required as part of the application process.

Despite the attraction of having a part-time job after school hours, students should give careful thought to the amount of time and energy such a job can demand. Students should remember that school responsibilities always take precedence over such jobs.

Study Halls

Study halls are an opportunity for students to be academically productive. Students who wish to sign out of study hall to make up work or class with another teacher should present a pre-signed pass for this purpose. A limited number of students may sign up for use of the library during study hall, or sign out on an Honor’s Pass.

Restricted Study Hall may be assigned for students who are failing one or more courses. Students who get assigned to a restricted study hall will have limited privileges, and may only sign out of study hall with a pass from a teacher who is helping them with work.

After-School Activities

Homework help is available after school Monday-Thursday. Licensed Teaching Assistants provide assistance and supervision for this activity. Participating students must come with schoolwork and are expected to behave appropriately, or they may be removed or suspended from participation.

Students who stay after school for structured homework help, lessons, or any school sponsored extracurricular activities must sign in with the teacher supervising them, and indicate whether the late bus will be utilized. Only students who live beyond the school’s walking limits and who participate in a school sponsored activity may use late bus transportation.

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