Current Board Agenda

Wednesday, April 10, 2019

Board of Education meeting

The Regular Board of Education Meeting was called to order at 6 p.m. in the Herkimer Jr./Sr. High School cafeteria.

Agenda

  1. Pledge of Allegiance
  2. Public Comments
  3. Approval of Agenda: DF made a motion and MG seconded; motion carried 5:0
  4. Board Communications: MC made a motion and MG seconded; motion carried 5:0
  5. Board Recognitions
  6. Approval of the Minutes
    1. Regular Meeting – Wednesday, March 13, 2019: DF made a motion and RM seconded; 5:0
  7. Capital Construction Project Update
    1. State Environmental Quality Review Action (SEQR): Amended 2019-20 Capital Outlay Project: DF made a motion and MG seconded, motion carried 5:0
    2. Capital Project Change Order:
    3. DF made a motion and RM seconded, motion carried 5:0
    4. Capital Project Transfer Resolution: DF made a motion and MC seconded ,motion carried 5:0
    5. Contract Award-Capital Outlay Project: MC made a motion and MG seconded, motion carried 5:0
  8. Business Reports [Acknowledge 1-9]: MG made a motion and DF seconded, motion carried 5:0
    1. Treasurer’s Report
    2. Revenue Status Report
    3. Appropriation Status Report
    4. General Warrant
    5. Capital Warrant
    6. Federal Warrant
    7. Trust and Agency Warrant
    8. HHS/HES Extra-Curricular Treasurer’s Report
    9. 2018-2019 Pilot Payment Update
    10. Budget Transfers:
      1. Under
      2. Over: DF made a motion and MG seconded, motion carried 5:0
    11. 2019-2020 Budget Presentation
    12. 2019-2020 Adoption of Operations Budget/Board Vote: MC made a motion and SP seconded, motion carried 7:0
    13. 2019-2020 Property Tax Report Card Adoption: PG made a motion and DF seconded, motion carried 7:0
    14. BOCES RIC Equipment Resolution: DF made a motion and PG seconded, motion carried 7:0
    15. Management Advisory Group Services (MAGS) Agreements
      1. STAC Services Agreement- MG motion and DF seconded, motion carried 7:0
      2. MEDICAID Services Agreement- SP motion and MG seconded, motion carried 7:0
      3. Business Office Services Agreement- DF motion and SP seconded, motion carried 7:0
      4. Accounting Services Agreement- DF motion and MG seconded, motion carried 7:0
      5. Internal Claims Auditor Agreement- DF motion and RM seconded, motion carried 7:0
    16. Creation of New Capital Fund Checking Account- MC made a motion and MG     seconded motion carried 7:0
  9. Superintendent’s Reports
    1. Administrative Reports/ Updates
    2. Staffing Recommendations: DF made a motion and MC seconded, motion carried 7:0
    3. CSE/CPSE Program/Placement Recommendations: DF made a motion and MC seconded, motion carried 7:0
    4. Creation of Herkimer Chapter of FFA: MC made a motion and RM seconded, motion carried 7:0
    5. Gifts to the School
      1. MG made a motion and PG seconded, motion carried 7:0
      2. DF made a motion and MC seconded, motion carried 7:0
    6. 2019-2020 Non-Public Transportation Requests: DF made a motion and MG seconded, motion carried 7:0
    7. 2018-2019 School Calendar Adjustment: MG made a motion and DF seconded, motion carried 7:0
  10. Board of Education Reports
    1. BOCES’ Board/Budget Vote Resolution: RM made a motion and DF seconded, motion carried 7:0
    2. SBI – General Membership Dinner Meeting (Distinguished Service Award)
    3. Policy Review:
      1. Waiting Readings for Adoption: DF made a motion and MC seconded, motion carried 7:0
        1. #4502 Non-Bid Purchasing Policy
        2. #4502. 1 Procurement of Goods and Services Quote Form
        3. #5003 Fire and Emergency Drills, Bomb Threats and Bus Emergency Drills
        4. #5005 Facilities: Inspections, Operations and Maintenance
        5. Several minor policy adjustments: #5001, #5002, #5004, #5004.1, #5006, #5007, #5008, #5100, #5100.1, #5100.2, #5201; #5300; #5301.1; #5301.2; #5302; #5302.1; #5303; #5304; #5304.1; #5400; #5402; #5403
    4. President’s Update
    5. Board of Education Member Update
  11. Meeting Evaluation (Ms. Gilbert)
  12. Proposed Executive Session (Personnel, Negotiations, Legal): MC made a motion and MG seconded, motion carried 7:0 – moved into Executive Session at 7:45 pm
  13. Adjournment: MC made motion, seconded by DF, the BOE adjourned at 9:54 pm.