District-Wide School Safety Plan

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Commissioner’s Regulation 155.17
Education Law 2801 – a

Introduction

School districts & BOCES are required to develop a District-Wide School Safety Plan (DWSSP) to address emergencies and violent incidents. These plans are meant to be implemented quickly and effectively. The DWSSP aims to: prevent or minimize the impact of serious violent incidents and emergencies and facilitate coordination between the district and local/county resources during such events, and serve as a framework for the more detailed Building-Level Emergency Response Plan (BLERP) that is required at each individual school building.

The DWSSP is responsive to the needs of all schools/buildings within the district and is consistent with the more detailed Emergency Response Plans required at the building level. School districts face a wide range of potential threats, including acts of violence, natural disasters, and technological disasters. New York State’s Safe Schools Against Violence in Education (SAVE) law mandates comprehensive planning to address these threats. This includes planning for:

Risk reduction/prevention: Strategies aimed at reducing the likelihood of violent incidents and emergencies.
Response: Clearly defined actions to be taken during various emergency situations.
Recovery: Procedures for supporting students, staff, and the community in the aftermath of an incident.

School districts/BOCES are expected to regularly review and update their DWSSPs to ensure they remain relevant, effective, and in compliance with ever changing state regulations.

District-Wide School Safety Team

Purpose

The District-Wide School Safety Plan was developed in accordance with Commissioner’s Regulation 155.17. The Superintendent, acting under the direction of the Herkimer School District’s Board of Education, appointed a District-Wide School Safety Team to create and maintain this plan.

Identification of the District-Wide School Safety Team:

The District-Wide Safety Team includes representatives from various stakeholder groups, as required. These groups include (but are not limited to):

School board
Teacher organizations
Transportation personnel (including bus drivers and monitors)
Administrator organizations
School safety personnel
Parent organizations
Law enforcement
Student (at the discretion of the Board of Education and may not be provided any confidential plan information)
Other school personnel, as needed

The District-Wide School Safety Team was approved by the Board on Aug. 26 (anticipated date).

Member Name, Title:

Kathleen Carney, Superintendent of Schools
Maria Lindsay, Middle-High School Principal
Renee Vogt, Elementary Principal
Nicole Crandall, High School Assistant Principal
Todd Manley, Middle School Assistant Principal
Cristi Paragi, Elementary Assistant Principal
James McKernan, Building Maintenance Mechanic
Adam Hutchinson, BOCES Safety Supervisor
Brian Crandall, Board of Education Member
Scott Petucci, Board of Education Member
Philip Harvey, District Groundskeeper
Juliette Jones, Elementary School Nurse
Karen Vincent, Middle/High School Nurse
Nicholas Sheldon, Teacher
Laura Scalise, Teacher
Kathryn Jenne, Teacher
Barbara Macri, Teacher
Herkimer County Sheriff’s Department SPO(s)

Identification of the Chief Emergency Officer (CEO)

The Chief Emergency Officer (CEO) is a district employee with duties related to school safety and emergency preparedness that include, but are not limited to:

Communication Coordination: The CEO coordinates communication between school staff, law enforcement, and other first responders during emergencies.

District-Wide School Safety Plan Leadership: The CEO leads the District-Wide School Safety Team in:

Completing and updating the District-Wide School Safety Plan annually by September 1st.

Coordinating the District-Wide School Safety Plan and Building-Level Emergency Response Plan(s) for each school building.

Ensures that all staff members understand the District-Wide School Safety Plan.

Building-Level Plan Oversight: The CEO ensures that each school building completes and annually updates its Building-Level Emergency Response Plan.

Security Technology: The CEO assists in selecting security-related technology and developing procedures for its use.

Safety Training Coordination: The CEO coordinates appropriate safety, security, and emergency training for all district and school staff, including the mandatory annual training on emergency response procedures by September 15th.

Drill Coordination: The CEO ensures that required evacuation and lockdown drills are conducted in all district buildings as mandated by Education Law Section 807.

Chief Emergency Officer (CEO)
The School District/BOCES has appointed Kathleen A. Carney as the Chief Emergency Officer.
Title: Superintendent
Contact Information:
Email: kcarney@herkimercsd.org
Phone: 315-866-2230, ext 1304
The Board appointed Date: 08/26/2026 (anticipated)

Concept of Operations

This section describes the “Concept of Operations” for the District-Wide School Safety Plan, explaining how it interacts with the Building-Level Emergency Response Plan(s) and how emergency response is initiated. In short, this section explains that the District-Wide School Safety Plan provides the overall structure and guidelines, while Building-Level Emergency Response Plan(s) address specific needs.

Guiding Principles: The general protocols outlined in the District-Wide School Safety Plan serve as the foundation for developing and implementing individual Building-Level Emergency Response Plans. The District-Wide School Safety Plan sets the standard operating procedures.
Stakeholder Involvement: Key internal (school staff, etc.) and external (community members, emergency services, etc.) stakeholders were involved in creating and revising the District-Wide School Safety Plan. This ensures that local knowledge and emergency management expertise are incorporated. The district recognizes its role as part of the larger community and the importance of community stakeholder involvement in school safety.

Plan Review and Public Comment

This section outlines the process for reviewing, getting public comment on, and adopting the District-Wide School Safety Plan, as well as the handling of Building-Level Emergency Response Plan(s).

District-Wide School Safety Plan Review and Adoption:

Periodic/Annual Review: The District-Wide School Safety Team will maintain the plan throughout the year as well as complete the required annual review of the plan on or before July 1st of each year.
Public Comment Period: The plan will be available for public comment for at least 30 days before adoption, as required by Commissioner’s Regulation 155.17 (e)(3).
Public Hearing: At least one public hearing must be held to allow for participation from school personnel, parents, students, and other interested parties.
Board of Education Adoption: The plan must be formally adopted by the Board of Education by September 1st, annually.
Website Posting: The District-Wide School Safety Plan will be posted to the district website. The URL is verified by October 1st, annually.
Submission to NYSED: The URL must be submitted to the NYS Education Department within 30 days of adoption, but no later than October 1st of each year on the NYS Education Department Application Business Portal.

Timeline for Adoption of the District-Wide School Safety Plan

TASK – DATE:

District-Wide Safety Team Annual Review – 07/15/2026
Public Comment Period (including website posting) – From 07/09/2026 through 08/25/2026
Public Hearing – 08/26/2026
Approval of the DWSSP by Board of Education – 08/26/2026
URL of DWSSP verified (by 10/1) – https://www.herkimercsd.org/departments-services/buildings-grounds/districtwide-school-safety-plan/

Building-Level Emergency Response Plans:

Confidentiality: Building-Level Emergency Response Plans are confidential and are not subject to disclosure under Article 6 of the Public Officers Law (Freedom of Information Law) or any other provisions of the law, as per Education Law Section 2801-a.
Distribution to Law Enforcement: Building-Level Emergency Response Plans will be provided to the New York State Police, County Sheriff’s Office, and Local Police Agency(ies) within 30 days of adoption and no later than October 1st of each year. After plans are entered into the NYS Education Department Application Business Portal, NYS Police and local jurisdictions are able to access them via the portal.

Risk Reduction/Prevention – School Climate

This section focuses on the district’s strategies for preventing and reducing the risk of negative events, emphasizing the importance of a positive school climate and effective communication.

The district acknowledges that while prevention is the ideal goal, not all negative events can be prevented. Therefore, they focus on both prevention (proactive measures) and risk reduction/intervention (minimizing the impact of events that do occur). Improving school culture, climate, and communication are seen as key to both.

Program Initiatives:

The district highlights the importance of programs and activities that foster a positive school climate, enhance communication, and encourage reporting of potentially dangerous, suspicious, or violent behavior. These initiatives aim to improve safety, security, and quality of life for the entire school community and create a positive and safe learning environment.

Herkimer District encourages all divisions to develop strategies that support a positive and safe learning environment for students, such as community involvement, mentoring programs, School Resource Officer Program/presentations, Restorative Practices, Character Education, SEL, PBIS, and schedule adjustment to minimize potential for conflicts or altercations.

Herkimer School District’s Programs:

DASA Referral
Code of Conduct
TREATY program, Herkimer County Youth Violence Prevention Council through Catholic Charites
Herkimer Sheriff’s Department – SPO’s
Connected Community Schools (CCS), ICAN, Ready for Kindergarten (RFK)
District-wide social and emotional lessons via school counselors and social workers

Risk Reduction/Prevention – School Safety & Building Security

This section details the implementation of school safety and building security measures, including routine precautions, access control, visitor policies, hazard identification, and construction safety.

Routine Precautions: All staff are required to immediately report any information or observations that could impact school safety to their principal or supervisor. The policy emphasizes erring on the side of caution and reporting even seemingly minor details.
Limited Access: Each building implements a limited access policy, tailoring it to their specific needs. This generally involves keeping only essential exterior doors unlocked during the school day and monitoring those doors. All other entrances are secured shortly after the start of the school day. Electronic visitor access control systems are used at primary entrances. Keyless/electronic access systems are used for authorized personnel.
Staff Photo Identification Badges: All employees must wear photo ID badges at all times while on district property.
Visitor Policy: All visitors must report to the main office, sign in, wear a visible name badge, and sign out. Staff are instructed to approach any unannounced visitor without proper identification.
Student Sign-Out Procedures: The district verifies that only authorized individuals sign out students. Staff may require a photo ID and contact a parent/guardian for confirmation.
Video Surveillance: A digital video surveillance system monitors high-use areas and areas of concern.
School Safety Assessment: Regular school safety assessments are conducted to identify potential safety problems.
Fire Alarm: A fire detection alarm system linked to a central monitoring station is in service. Regular testing is conducted.
Random Drug/Explosive Sniffing Canine Search: The district may occasionally conduct canine searches.
Vital Educational Agency Information: The district maintains information on school population, staff numbers, transportation needs, and key official contact information.
School Resource Officer/Special Patrol Officer: The district contracts with local law enforcement agencies for a School Resource Officer (SRO) and/or Special Patrol Officer (SPO) who acts as a liaison between students and staff and handles anonymous reports.
- Duties, Hiring and Screening Process for Safety/Security Personnel:The district can rely on established past practices. Civil service procedures, in consultation with the district, may define the duties.The district itself can determine the duties, provided they adhere to all relevant federal, state, county, and municipal guidelines.The district is committed to equal opportunity employment, adhering to:
  - The Civil Rights Act of 1964, Public Law 90-202, and/or Section 504 of the Rehabilitation Act of 1973.
- Hiring processes must comply with all applicable federal, state, county, and municipal laws and guidelines. Qualifications are set by civil service (if applicable) or by the Board of Education. Since July 1, 2001, all newly hired school personnel must submit two sets of fingerprints for background checks, as required by the Schools Against Violence in Education Legislation of 2000.
- This excerpt does not provide explicit details concerning the required training of hall monitors and other school safety personnel. It does state that the duties will be provided by past practice, civil service, or the district, and that the district must follow all Federal, State, County and Municipal guidance, so it can be assumed that any training required by that guidance must be followed.

Early Detection of Potentially Violent Behaviors:

The district recognizes the importance of early intervention. Staff professional development includes training on school violence prevention and mental health. Communication strategies are used to deter violence, involving various stakeholders (law enforcement, health professionals, etc.) when appropriate and legally permissible. Information on early detection of potentially violent behaviors is distributed to the school community. Students, parents, and staff are encouraged to report any concerning behaviors. Strategies for improved communication include:

Clear expectations for students (Code of Conduct).
Attentive listening to students.
Encouraging communication among all stakeholders.
Multi-agency teams.
Staff training on effective listening and questioning.
Programs promoting character development.

Hazard Identification:

Potential emergency sites could include the main building (s), playground, adjacent properties, buses, off-site trips, and nearby commercial areas. Building-Level Emergency Planning Teams identify unique hazards at their locations. The district has multi-hazard response plans (based on Incident Command System and NIMS) for:

Civil Disturbance: Bomb threat, intruder, hostage, kidnapping, assault/threat, threat of suicide.
Environmental Emergency: Flood, hazmat, snow/ice, tornado, storm, fire, explosion, gas leak.
Building Failure: System failure, structural failure.
Medical Emergency: Injury/illness (including Cardiac Emergencies), accident, mass illness/epidemic, pandemic.
- Cardiac Emergencies: Herkimer District has developed a Cardiac Emergency Response Plan (CERP) as part of its Building-Level Emergency Response Plan(s). The CERP includes the following information:
  - Designated Cardiac Emergency Response Team,
- - Protocols for AED Placement, Maintenance, and Testing,
- - Coordination with local EMS for specific cardiac event response, and
  - Annual review of the CERP
Extreme Heat Condition Days: Schools are required to incorporate extreme heat conditions into their Building-Level Emergency Response Plans, as of September 1, 2025. Mitigation measures begin at 82 degrees.
Transportation: Schools are required to plan for how to manage transportation resources to safely and efficiently transport students and staff during school incidents and emergencies. This applies to transportation during regular school hours, extracurricular activities, and school-sponsored events.

Identified onsite hazards can include: chemical storage, welding areas, indoor vehicle areas, compressed gas storage, paint booths, congregation areas, conference areas, and boiler/mechanical rooms.

Identified off site hazards can include: major highways (chemical transport), the airport (flight path), railroad, industrial sites, and creeks.

D. Construction and Capital Project Safety:

The district ensures student and staff safety during construction, which may include background checks on workers, maintaining emergency egress routes, and notifying building occupants of changes. The District Safety Committee (or a subcommittee) may monitor construction safety. The committee may include the Superintendent, Director of Facilities, Safety Services members, administrators, architect, construction manager, and contractors, and will meet as needed to address safety concerns.

Emergency Response – Planning, Drills/Training Communications, and Procedures

This section covers the planning including: drills and training, notification and activation procedures, situational responses to various emergencies, including acts of violence and terrorist threats, and available protective action options.

Planning:

Multi-Hazard Response: This involves developing comprehensive plans to address a variety of potential emergencies, including natural disasters, technological incidents, and human-caused threats. It emphasizes a unified approach, ensuring that staff and students are prepared to react effectively regardless of the specific hazard. This strategy aims to create a safer and more resilient school environment by prioritizing proactive planning, training, and consistent practice. A typical response protocol includes:
- Assess the situation (Incident Commander/Designee)
- Implement response action
- Notify parents/guardians
- Recovery
- Evaluation

Building-Level Emergency Response Plan Planning Protocols: Building-Level Emergency Response Plans include protocols for bomb threats, hostage takings, intrusions, and kidnappings, including:

Identification of decision-makers
Plans to safeguard students and staff
Transportation procedures
Parent & media notification procedures

Training (Emergency Response Procedures):

This section details the required drills and training procedures for emergencies, emphasizing a trauma-informed approach and compliance with Education Law §807.

All Staff Training (including subs): will receive training by September 15th annually, (new employees will be trained within 30 days of hire) training on emergency response procedures (with review of the Emergency Response Card), different types of hazards (including AED use for sudden cardiac arrest), appropriate response actions, violence prevention, mental health awareness, and the Incident Command System including roles and responsibilities.
Student Training: will take place in an age- and developmentally appropriate manner prior to the first drill.

Emergency Response Procedures (updated for the 2025-2026 School Year):

Shelter-in-Place/Shelter: Used to shelter students and staff inside the building.
Hold-in-Place/Hold: Used to limit movement of students and staff while dealing with short-term emergencies.
Evacuate: Used to evacuate students and staff from the building.
Secure Lockout: Used to secure school buildings and grounds during incidents that pose an imminent concern outside of the school building or campus.
Lockdown: Used to secure school buildings and grounds during incidents that pose an immediate threat of violence in or around the school.

Drill Requirements and Trauma-Informed Approach:

Mandated Drills to Practice Emergency Response Procedures: Each school must conduct 4 lockdown drills and 8 evacuation (aka Fire) drills (12 total) annually, as required by Education Law §807. With 6 evacuation drills and 2 lockdown drills occurring before December 31st, annually and after students and staff receive training in emergency response procedures has been provided. Remaining drills need to be completed by June 30th, annually.
Prohibited Tactics: Drills and training during the school day with students present cannot include props, actors, simulations, or tactics mimicking school shootings, violence, or other emergencies.
Trauma-Informed Drills: All drills and exercises must be trauma-informed, meaning they avoid tactics that could trigger past trauma, such as using props, actors, simulations, or mimicking school shootings or other violent events. The focus is on understanding trauma and its impact on students and adults.
Developmentally Appropriate Content: Drills must be developmentally and age-appropriate.
Tabletop Exercises: Tabletop exercises (discussions of roles and responses to sample emergencies) can be used for staff training in coordination with local and county emergency officials, especially when live drills are impractical.

Notification of Drills to Parents/Guardians:

Parental notification is required for all drills, including Evacuation (Fire) Drills. Notice to parents and those in parental relation regarding drills must be made within one week before each drill, meaning at least 1 day before and no more than 7 days before the drill.

Annual open house presentation on safety procedures,
Annual letter home to parents regarding safety protocols via Parent Square including notice of emergency drills, early release days and any other pertinent emergency notifications system

Parental notification is not required for bus drills.

Announcing Drills:

Students and staff will be informed of drills at the time a drill occurs except for evacuation drills. They are not required to be announced as per the NYS Fire Code.

Post-Drill Debriefings:

Each drill/exercise will be followed by a debriefing session for staff involved in identifying areas for improvement in emergency response actions and protocols.

Additional Drills:

Drills will be held during summer school, with one drill occurring during the first week.
Go-Home Early dismissal drills will not occur more than 15 minutes before the normal dismissal time. Parents/guardians will be notified in writing at least one week prior to the drill. Transportation and communication procedures will be included in the drill.
Bus Evacuation Drills

Full-Scale Exercises:

Full-scale exercises (involving props, actors, or simulations) conducted with local/county emergency responders cannot be held during regular school days or when school activities are occurring. Students cannot participate in these exercises without written parental/guardian consent.

Communication:

Law Enforcement Contact: Quick contact with law enforcement is crucial. Relationships are established through Building-Level Emergency Response Teams (BLERTs), and contact information is documented in the Building-Level Emergency Response Plan. Incident Commanders are authorized to initiate law enforcement contact.
Notification Methods: Notification methods include County Emergency Services, telephone, email, portable radio, NOAA weather radio, website, intercom/PA, local media, and others as needed.
Internal Communication: The district will notify all principals/designees in the event of an emergency.
Parent/Guardian Notification: The district may use County Emergency E911 Centers, other messaging systems, local media, or the website to contact parents/guardians in case of a violent incident or early dismissal.
Use of Parent Square as the Universal Communication resource

Response Protocols:

Initial Response: The Building Incident Commander onsite during an emergency will be responsible to initiate response and contact the Chief Emergency Officer (CEO). The CEO will provide leadership, organize activities and disseminate information (a designated alternate will act in their absence) with the assistance of the Building-Level Emergency Response Team(s).
Local Government Assistance: Contacting Oneida County 911 activates the system for coordinating assistance from county and local agencies (as per Article 2-B of the Executive Law).
Responses to Medical Events: Building-Level Emergency Response Plans detail procedures for responding to Medical Events (including Cardiac Emergencies), may include but are not limited to:
- Assessing situationInitiating emergency procedures (i.e., first aid, etc.)Contacting emergency responders
- Utilizing AEDs as needed and if appropriate.

Responses to Acts of Violence (Implied/Direct Threats, Including Suicide Threats): Building-Level Emergency Response Plan(s) detail procedures for responding to threats. Potential actions may include but are not limited to:
- Following procedures outlined in the Code of Conduct
- Use staff trained in de-escalation strategies to diffuse the situation.
- Notifying the Building Principal
- Assessing threat level with the Superintendent/Designee
- Contacting law enforcement (if necessary, following MOU)
- Monitoring and adjusting responses
- Use of the Building-Level Emergency Response Team
Responses to Acts of Violence: Building-Level Emergency Response Plans detail procedures for responding to violent acts, may include but not limited to:
- Isolating the area and evacuation (if appropriate)
- Notification of Principal/Superintendent
- Initiating emergency response procedures
- Contacting emergency responders
- Monitoring and adjusting responses
- Early dismissal, sheltering, or evacuation procedures
- Keeping parents/guardians informed
Responses to Violence (Reporting, Investigation, Follow-Up, Evaluation, Disciplinary Measures): Building-Level Emergency Response Plans detail procedures for responding to threats, may include but are not limited to:
- Reporting: All violent incidents (including verbal abuse and threats) must be immediately reported and documented. Confidentiality is maintained, and there is no reprisal for reporting.
- Investigation: Review incidents to prevent recurrence (not to find fault), focusing on facts, recording information, identifying causes, recommending actions, encouraging follow-up, and considering changes to controls, policies, and procedures.
- Follow-Up: The district provides medical and psychological support to affected individuals, ensuring confidentiality and protection from discrimination.
- Evaluation: There will be a periodic review of school building security analysis, focusing on potential violent incidents (bomb threats, hostage-taking, etc.) with input from law enforcement.
- Disciplinary Measures: The Code of Conduct guides disciplinary actions.
- Code of Conduct: The district has a detailed Code of Conduct, communicated to all stakeholders, which is a major part of violence prevention.
- Emergency Assistance from Local Government: Contact 911 immediately. Additional support is available from the Sheriff, local police, fire departments, threat assessment teams, and County Emergency Services.
- Resources Available: District facilities, vehicles, and equipment are available. The district can also contact the local highway department for heavy equipment.
- Resource Coordination: The Incident Command System is used to coordinate resources and manpower.
Protective Action Options: Building-Level Emergency Response Plans include procedures for:
- School cancellation (Superintendent/Designee)Early dismissal (Superintendent/Designee, parent notification)Emergency evacuation (Principal/Designee, accounting for students/staff, potential off-site relocation)Shelter-in-place (Principal/Designee, provisions for basic needs if extended)Hold-in-place (Principal/Designee)Secure Lockout (Principal/Designee)
- Lockdown (Principal/Designee)
Terrorist Threats & Activities: The Principal will follow NYS Homeland Security recommendations based on the declared alert level.

The district encourages reporting suspicious activity to law enforcement, following the “If You See Something, Say Something™” campaign.

Responding to Sudden Cardiac Arrest (SCA) and Other Medical Emergencies

The Cardiac Emergency Response Plan (CERP) is a mandatory component of the District-Wide School Safety Plan, pursuant to the requirements of Desha’s Law (Chapter 189 of the Laws of 2025).

DWSSP – Cardiac Emergency Response Plan (CERP)

Training and Certified Personnel

CPR/AED Certified Personnel: At least one school staff member that is trained and certified in both CPR and AED usage be present at school, school athletics, and school sponsored events. The training taken must be through a nationally-recognized organization, such as the American Heart Association. This training is mandatory for all school nursing and coaching staff but is voluntary for other employees.
Documentation of Certified Personnel: The District will maintain a list of all trained personnel by building/location, availability, and their certification expiration dates to ensure compliance.

Voluntary CPR/AED Training: Training may be offered periodically on a voluntary basis to relevant district staff, including members of the building-level emergency response team(s).
Required Student and Staff Sudden Cardiac Arrest Training: All students and staff will be trained in the signs of sudden cardiac arrest annually. Student training will take place in an age and developmentally appropriate manner.

AED Availability and Maintenance

AED Availability: The District will provide AED equipment in each instructional facility and at key locations across the district. They will be clearly marked, accessible, and maintained according to manufacturer guidelines.
Signage: Signage will be posted at the main entrance of each school building indicating the locations of the AEDs.
Documentation of AED Locations: All AEDS will be clearly labeled and stored in appropriate containers, cabinets, or go bags/cases. The District maintains a list of all AEDs by building/location and expiration dates of batteries, pads and units.

Cardiac Emergency Response Protocols/Venue Specific Procedures: This section outlines the immediate actions to be taken upon recognition of a potential SCA incident in the school building, on school grounds, or at school-sponsored events. Staff should always carry communication devices and emergency contact information for assistance when outside or off school property.

*Emergency Contact Number – Call 911

Steps to Take When Responding to Medical Emergencies Including Sudden Cardiac Arrest

Upon discovery of a medical emergency in a school building, on school grounds, or at athletic/school events, we will take the following steps:

Ensure Scene Safety – Staff member(s) will take charge of the area until the incident is contained or relieved. (It is recommended that they do not move the patient if a head, neck, or back injury is suspected.)
Notification – Shout for help. If alone, call for Emergency Medical Services (EMS) via 911 and obtain the Automatic External Defibrillator (AED), if the victim is in cardiac arrest.
- a. Follow 911 emergency dispatcher’s instructions.
- b. Call for any Certified Cardiopulmonary Resuscitation (CPR)/Automatic External Defibrillator (AED) school personnel and notify administrator or designee.
- c. The nurses/trained school personnel have access to Stop the Bleed kits, first aid kirs, epi-pens, AEDs, and/or naloxone.
Treatment – The certified school personnel will begin preliminary evaluation and treatment including CPR/defibrillation.
Upon arrival of EMS, nurses/certified school personnel will report initial findings to emergency personnel and be relieved.
School administration or designee notifies parent/guardian or staff member’s emergency contract.
Other staff may be asked to support the situation (i.e. clear halls, direct emergency personnel, contact family). Other annexes may be used as necessary depending on the situation (i.e. Hold-in Place). All staff should know where AEDs are located and how to call for help. Staff outside or off school property should always carry communication devices and emergency contact information for assistance.

Post-Emergency Actions

Document: Document event including observations, all steps taken and by whom, who was notified, and information reported to EMS. Hold a post event debriefing.
Debriefing: Hold a post-event debriefing. Plans should be in place to notify the Post-Incident Crisis Response Team, if necessary.

Recovery

This section describes the recovery procedures following an emergency or violent incident, including district support, mental health services, and recordkeeping.

District Support for Buildings:

Crisis Plan Activation: After an incident, the Crisis Plan will be activated by the appropriate level Emergency Response Team.
Resource Deployment: Necessary resources will be deployed to support the Emergency Response Teams and Post-Incident Response Teams.
Support from District Resources: The Building-Level Emergency Response Team and the Building- Level Post-Incident Response Team will be supported by all available district resources and personnel as needed.

Disaster Mental Health Services:

Post-Incident Response Team: Each building’s Building-Level Emergency Response Team will designate a Post-Incident Response Team to provide crisis intervention and disaster mental health services, as detailed in the building’s plan.
Additional Resources: Buildings can draw upon existing pupil personnel staff (e.g., counselors, psychologists, social workers).
External Support: If a building lacks sufficient resources, the district will arrange for additional pupil personnel staff to assist the Post-Incident Response Team.
Employee Assistance: Employees are encouraged to utilize the Employee Assistance Program (EAP).
County/State Support: Depending on the scope of the incident, the County Office of Emergency Services and Department of Mental Health may be contacted to coordinate county or statewide support.

Communicable Disease – Pandemic Plan

This section addresses the protocols and procedures for responding to a communicable disease outbreak or pandemic, as mandated by Labor Law §27-c and Education Law §2801-a. It is designed to ensure the safety and well-being of students, staff, and the community, while maintaining continuity of educational operations to the greatest extent possible. This plan is built upon the existing framework of the DWSSP and Building-Level Emergency Response Plans (BLERPs), and will be regularly reviewed and updated in collaboration with public health authorities.

Prevention/Mitigation

Essential Positions/Titles:

A detailed list and description of positions deemed essential, with clear justifications for their designation.

Protocols for documenting precise hours and work locations of essential workers.

Strategies for staggering work shifts to reduce workplace and public transportation overcrowding.

Human Resources Essential Positions (Example Table)
Description – Justification – Work Shift – Protocol

Director of Public Health – Direct source of information from NYS – 8-4 – Contact via phone

Telecommuting Protocols:
- Specific protocols enabling non-essential employees and contractors to telecommute.
- Measures to ensure digital equity for employees and students.
Coordination and Communication:
- Close collaboration with the Health Department.
- Designated Pandemic Coordinator and District-Wide School Safety Team.
- Educational campaigns on hand hygiene and respiratory etiquette.
- Information dissemination to parents, staff, and students.

Protection/Preparedness

Personal Protective Equipment (PPE):
- Protocols for securing and storing sufficient PPE for essential workers.
- Plan for proper storage to prevent degradation and ensure immediate access.

Disposable Face Covering Supplies

Group: Students

Quantity per 100 per Group: 100 Masks per Week
12 Week Supply 100% Attendance: 1,200
12 Week Supply 50% Attendance: 600
12 Week Supply 25% Attendance: 300
Assumptions: 1 Disposable Mask per Week per Student (supplements parent provided)

Group: Teachers/Staff

Quantity per 100 per Group: 500
12 Week Supply 100% Attendance: 6,000
12 Week Supply 50% Attendance: 3,000
12 Week Supply 25% Attendance: 1,500
Assumptions: 5 Disposable Masks per Week per Teacher

Group: Nurse/Health Professionals

Quantity per 100 per Group: 1,000
12 Week Supply 100% Attendance: 12,000
12 Week Supply 50% Attendance: 6,000
12 Week Supply 25% Attendance: 3,000
Assumptions: 10 Disposable Masks per Week per School Nurse

PPE for High Intensity Contact with Students

Item: Disposable Nitrile Gloves

1 Week Supply for 1 Staff: 10
12 Week Supply: 120
Assumptions: 10 per Week per Staff

Item: Disposable Gowns

1 Week Supply for 1 Staff: 10
12 Week Supply: 120
Assumptions: 10 per Week per Staff

Item: Eye Protection

1 Week Supply for 1 Staff: 2
12 Week Supply: n/a
Assumptions: 2 Re-usable per Staff

Item: Face Shields

1 Week Supply for 1 Staff: 2
12 Week Supply: n/a
Assumptions: 2 Re-usable per Staff

Item: Waste Disposal Medium

1 Week Supply for 1 Staff: 1
12 Week Supply: n/a
Assumptions: 1 Unit per Staff Total

Item: N-95 Respirators*

1 Week Supply for 1 Staff: 10
12 Week Supply: 120
Assumptions: 10 per Week per Staff

Incident Command:
- Establishment of District-Wide and Building-Level Command Centers and Incident Command Structures.
- Designated Pandemic Coordinators for each school.
- Comprehensive communication strategies, including a designated Public Information Officer (PIO).
Operational Continuity:
- Procedures for maintaining essential functions and services, including business office, facilities, and human resources.
- Strategies for ensuring continuity of instruction through various modalities.

Response

Activation Protocols:
- Criteria for activating the pandemic response based on internal monitoring and public health guidance.
- Notification of the Incident Command Structure and implementation of communication procedures.
Spread Prevention and Contact Tracing:
- Protocols for preventing the spread of communicable diseases in the workplace.
- Procedures for documenting hours and work locations of essential workers.
- Coordination with local health authorities for contact tracing.

Disinfection and Cleaning:
- Cleaning and disinfection protocols for workspaces and common areas.
- Procedures for handling confirmed cases of illness.
- Return to school guidelines.
Employee Support:
- Employee assistance program and medical accommodations.
Emergency Housing:
- Pre-identified local housing options for essential employees, if needed.

Recovery

Return to Normal Operations:
- Strategies for re-establishing the normal school curriculum and operations.
- Evaluation of building operations and re-implementation of maintenance and cleaning procedures.
Post-Incident Assessment:
- Assessment of the emotional impact on students and staff.
- Debriefing and lessons learned by the District-Wide and Building-Level Emergency Response Teams.
- Revision of the DWSSP and BLERPs.
- Curriculum development to address the crisis.

Emergency Remote Instruction Plan

The Emergency Remote Instruction Plan is available at this link: https://www.herkimercsd.org/departments-services/buildings-grounds/emergency-remote-instruction-plan/

School Security/School Resource Officer Services Contract

Special Patrol Officer Contract – Herkimer County Sheriff’s Department

Municipal Cooperation Agreement Between the Herkimer County Sheriff’s Department and the Herkimer Central School District for the Provision of two School Peace Officers:

Herkimer Central School District School Resource Officer (SRO) / Special Patrol Officer (SPO) Agreement

TO: Board of Education
FROM: Kathleen A. Carney, Superintendent of Schools
DATE: July 2, 2025
RE: Agreement SRO/SPO

Board Resolution

“BE IT RESOLVED on the recommendation of the Superintendent of Schools, on a motion made by [Name] seconded by [Name] to accept the School Resource Officer (SRO)/Special Patrol Officer (SPO) Agreement between Herkimer County, through the Herkimer County Sheriff’s Office and the Herkimer Central School District per terms and conditions of the agreement for the 2025-2026 school year.”

Gina A. McKernan, School District Clerk

Agreement Details

THIS AGREEMENT, made and entered into, by and between:

The County of Herkimer, a municipal corporation organized and existing under the laws of the State of New York, with its principal offices located at 109 Mary Street, Herkimer, NY 13350 (hereinafter referred to as “County”);
The Herkimer County Sheriff, a public officer duly elected under the laws of the State of New York, having offices at 320 N Main Street, Herkimer, NY 13350 (hereinafter referred to as “Sheriff” or “HCSO”); and
The Herkimer Central School District, a school district organized and existing under the laws of the State of New York, having offices at 801 West German Street, Herkimer, NY 13350 (hereinafter referred to as “District”).

(Each individually referred to as a “Party” and collectively referred to as the “Parties”.)

Witnesseth

WHEREAS, the District wishes to secure the services of an appropriately trained and experienced law enforcement professional to serve as School Resource Officer/Special Patrol Officer, hereinafter referred to as “SRO/SPO”, during the school year, to serve as law enforcement officer, role model, and as a resource to students, faculty and families of the Herkimer Central School District programs, and

WHEREAS, the Sheriff, the County and the District wish to enter into an agreement to provide school resource officer, security, law enforcement, and other appropriate related services to the students, staff, and faculty of Herkimer Central School District, and

WHEREAS, the Sheriff, the County and the District declare that the parties’ goals are the following:

To establish a multidisciplinary team consisting of experienced and trained personnel from law enforcement and the staff of the District;
To increase the physical presence of law enforcement within the District facilities;
To decrease the number of incidences involving outside police intervention at the District facilities;
To increase a sense of safety and order within the school setting; and
To provide counseling and advice to students and staff within the District.

WHEREAS, the Sheriff has the personnel available who possess the requisite skills, training, and expertise to provide such services to the District;

NOW THEREFORE, in consideration of the covenants and mutual promises made herein, the County, the Sheriff, and the District agree as follows:

Terms and Conditions

1. The Provision of a School Resource Officer

a. Assignment: The Sheriff shall assign an appropriately trained and qualified officer, employed by Herkimer County, to serve as the School Resource Officer/Special Patrol Officer and perform the duties established in this Agreement at the Herkimer Central School in Herkimer, NY. The SRO/SPO will wear the uniforms issued by the Herkimer County Sheriff’s Office (“HCSO”) including a sidearm in an authorized holster when appropriate.
b. Work Hours: A schedule of hours to be worked by the SRO/SPO will be established cooperatively by the Sheriff and the District, which they may modify as they deem necessary, including temporary replacements if needed.
c. Supervision of the SRO/SPO: The SRO/SPO will be under the general supervision of a designated member of the Sheriff’s Law Enforcement Division, and such SRO/SPO shall coordinate his/her law enforcement activities at the District with the District’s Principals or other person designated by the Superintendent of Schools. All educational support services provided by the SRO/SPO shall be approved in accordance with the District’s policies and procedures.

2. Scope of Services

The County shall provide law enforcement services through the HCSO as set forth in Schedule A, the contents of which are incorporated into this Agreement by this reference.

3. Term / Termination / Extension

a. Term: The Agreement will be effective beginning on September 1, 2025 and will expire on June 30, 2026 (the “Term”), without notice, unless terminated earlier or extended as provided in this agreement.
b. Termination: The Parties agree that this Agreement may be terminated upon the written consent of all Parties, or by any Party for any reason other than the funding issues described in Section 12 below upon thirty (30) days written notice to the other Parties at their respective designated addresses. In case of termination of said Agreement, the District will be provided with all documents, notes, memoranda and reports (if any), and invoices with respect to the SRO/SPO’s services up to the effective termination date of the Agreement. The provisions of Sections 4, 5, 6, 7, 8, 11, 13, and 16 shall continue in effect beyond the termination date for so long as necessary to resolve any matters remaining for completion or resolution of the obligations of this Agreement.
c. Extension: This agreement may be extended upon the same terms and conditions at any time by the parties upon agreement to do so in writing, signed by the authorized representatives of the Parties.

4. Compensation

a. Basic Payment: The District agrees to pay the Sheriff an amount equal to the actual rate of salary and the cost of fringe benefits, if any, applicable to the officer assigned as SRO, which are in effect at the time that services are provided, for the time worked at the District. The hourly rate will not exceed $56.27/hour and will cover services performed during normal school hours during each week of the school year when school is in session, up to the maximum regular hours per week not to exceed 40 hours. The County shall provide the District with the rates of pay and/or fringe benefits of each officer assigned to work as SRO/SPO at the school when submitting its invoice.
b. Additional Hours: If additional coverage is deemed necessary by the District beyond the normal 8-hour work day and 40-hour work week, the rate to be paid by the District to the County for such additional hours of work will be 1 ½ times the hourly rate for the officer in effect when the work is performed. Such work may include: investigations, arrests, interviews, presentations, meetings, sporting events, or other mutually agreed upon and approved activities performed by the person assigned that require additional time at the District facilities.
c. Administrative Fee, Incidental and Unrelated Costs: In addition to the monetary compensation for the officers described in paragraphs a & b above, the District shall pay an Administrative and Vehicle Fee to the County equal to Fifteen (15%) percent of the gross monetary compensation paid to the assigned Officer. Incidental costs to include equipment, vehicle, uniforms and ongoing training costs shall be covered by the Sheriff. Any time spent by the SRO/SPO that is not related to the interest of the District will not be considered time worked as an SRO/SPO or reimbursed by the District. Any expenses or financial obligations made by an SRO/SPO without the prior approval of the District will become the responsibility of the Sheriff.
d. Billing & Payment: The District agrees to pay the Sheriff on a monthly basis upon presentation of an Invoice listing the Contract number, name and any necessary data including the officer assigned, date and times worked, and applicable rates of pay.

5. Sheriff’s Responsibilities

The Sheriff further agrees as follows:

a. To assign a person to provide SRO/SPO services full time during the school year who:
- i. Possesses a minimum of 40 hours of specialized SRO/SPO training, except for a temporary substitute not exceeding two weeks, or unless otherwise agreed by the parties;
- ii. Demonstrates a broad base of knowledge regarding youth, social issues, and the criminal justice system;
- iii. Demonstrates effective verbal and written communication skills, an ability to relate to youth (especially “at risk” and “special needs” populations), a working knowledge of social services providers, the ability to analyze and recommend solutions to behavioral issues, and a genuine interest in at-risk youth;
- iv. Meets all education and experience requirements set forth by Herkimer County and New York State.
b. To ensure the person assigned or their substitute spends, at minimum, an average of 30 hours per week, on-site at the Herkimer Central School building in Herkimer, NY between September and June when school is in session.
c. To submit appropriate verification forms to be signed by authorized school personnel to provide audit documentation of time spent on campus.
d. To submit timely vouchers to the District for services rendered.
e. To cooperate with the District to implement and operate the SRO/SPO program with the least possible disruption to the educational process.
f. To cooperate with the Superintendent in the selection of officers to serve at the District, and to act swiftly in the event the Superintendent requests removal of an officer from the school.
g. To ensure that the officer(s) assigned under this agreement become(s) familiar with the laws concerning reporting of harassment, bullying, and child abuse/neglect with regard to schools and students, and reports such conduct when appropriate or required.

6. District’s Responsibilities

The District’s responsibilities under this program include:

a. To implement the SRO/SPO program in accordance with guidelines established herein by the parties, and applicable laws, rules and regulations.
b. To designate an employee as the School Representative contact through which day-to-day business will be conducted with the SRO/SPO.
c. To provide the SRO with full access to school facilities, personnel, and students.
d. To ensure that school personnel, school board members, students, and parents are informed of the duties and presence of the SRO/SPO on campus.
e. To provide time and appropriate space for the SRO/SPO to conduct approved staff, student, and parent training.
f. To provide space for the SRO/SPO to store instructional materials and perform necessary tasks directly related to the SRO/SPO program.
g. To provide the SRO/SPO with copies of District policies, codes, rules and procedures, safety plans, and other information he or she may need or request.
h. To evaluate the program and administer an annual assessment, informing the Sheriff of the results.
i. To make observations, recommendations, and program adjustments as appropriate, keeping the Sheriff or his designee updated.
j. To cooperate with the Sheriff in the selection of officers to serve at the District.
k. To provide timely payment upon receipt of complete invoices with supporting documentation.
l. To assure that the officer(s) assigned under this agreement is(are) provided with school policies regarding harassment, bullying, and child abuse/neglect reporting.

7. Confidentiality and Disclosure of Records

a. Confidentiality: The parties agree that all information exchanged is considered confidential and subject to provisions of applicable Federal and New York State Law, and will be used only for the purposes outlined in this Agreement.
b. Records Disclosure / FERPA: The Sheriff, the County, and the District agree to comply with the requirements set forth in the Family Education Rights to Privacy Act (FERPA), the New York State Education Law Section 2-D, and regulations promulgated under those laws. Section 8 of this Agreement contains the terms required by New York Education Law Section 2-D.
c. HIV Related Information:
- (i). Non-Discrimination: The Sheriff, the County, and the assigned SRO/SPO shall not discriminate or refuse assistance to individuals with AIDS or HIV infection. Personnel handling confidential HIV-related information are fully informed of penalties and fines for unauthorized disclosure under New York State Law.
- (ii). Re-disclosure Statement: The following written statement must be included when disclosing any confidential HIV-related information:
“This information has been disclosed to you from confidential records which are protected by State Law. State Law prohibits you from making any further disclosure of this information without the specific written consent of the person to whom it pertains, or as otherwise permitted by law. Any unauthorized further disclosure in violation of State Law may result in a fine or jail sentence or both. A general authorization for the release of medical or other information is not sufficient authorization for further disclosure.”

8. Requirements of New York State Education Law Section 2-d

a. The purposes of this Agreement may require the disclosure of certain personally identifiable student information (hereinafter referred to as “PII”), as defined by Education Law Section 2-d (1), (d) and (j). The exclusive purpose for which PII will be used is the delivery of SRO/SPO services. Upon expiration of this Agreement, the HCSO and County must securely destroy or return all PII to the District.
b. The SRO/SPO, HCSO, and County must comply with the requirements of New York State Education Law Section 2-d(5), (e) & (f), limiting internal access to education records to individuals with legitimate educational interests, ensuring proper data training, preventing unauthorized third-party disclosure, and maintaining administrative, technical, and physical safeguards including data encryption.
c. The provisions required by New York State Education Law § 2-d are annexed to this Agreement as Addendum A, and a copy of the District’s Parents’ Bill of Rights is annexed hereto as Appendix B.

9. Resolution of Issues

a. Dispute Resolution: The Parties will first use reasonable efforts to resolve any disputes between them concerning performance, programmatic, or administrative issues by disclosure, negotiation, and agreement, prior to effecting termination. This includes developing a mutual Action Plan.
b. Jurisdiction & Venue: There shall be no right to binding arbitration. The exclusive means of disposing of any dispute arising under this Agreement which is not resolved by agreement shall be by a New York State Court of competent jurisdiction located within Herkimer County, New York.

10. Status of Parties

It is expressly understood and agreed that the legal status of the Sheriff and County, its officers and employees, vis-à-vis the District under this Agreement is that of an independent Contractor, and in no manner shall the SRO/SPO be deemed an employee of the District. The County remains responsible for all applicable employee benefits, insurances, taxes, and FICA contributions.

11. Indemnification & Insurance

a. Indemnification by the District: The District agrees to indemnify, save and hold harmless the County and the Sheriff from any claims arising out of negligence and/or willful misconduct of the District.
b. Indemnification by the County and Sheriff: The County and Sheriff agree to indemnify, save and hold harmless the District from any claims arising out of negligence and/or willful misconduct of the County and/or the Sheriff.
c. District Insurance: The District will maintain Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate) and Automobile Liability ($1,000,000 combined single limit), naming the Sheriff and County as additional insureds.
d. County and Sheriff Insurance: The County and Sheriff will maintain appropriate Law Enforcement Operations liability insurance ($1,000,000 per occurrence / $2,000,000 aggregate) and Automobile Liability ($1,000,000 combined single limit), naming the District as an additional insured.

12. Suspension of Work

a. The District, in its sole discretion, reserves the right to suspend activities under this Agreement at any time if deemed in its best interests (e.g., budget freeze, force majeure, emergency).
b. Should funds become unavailable or should appropriate governing bodies fail to approve sufficient funds, either party has the option to immediately terminate the agreement upon written notice.
c. Neither party shall be liable for any delay or failure in performance resulting from acts of God or force majeure.

13. Notices

All notices should be sent to the following addresses:

To the County:
Herkimer County Attorney
109 Mary St, Suite 1320, Herkimer, NY 13350
(With a copy to the Herkimer County Sheriff’s Office at 320 North Main Street, Herkimer, NY 13350)
To the District:
Herkimer Central School District
Attn: Superintendent Kathleen Carney
801 West German St, Herkimer, NY 13350

14. Advice of Counsel

Each Party acknowledges that, in executing this Agreement, it has had the opportunity to seek the advice of its own legal counsel.

15. Assignment

No Party may assign this Agreement, or any part hereof, without the advance written consent of all other Parties.

16. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of New York.

17. Severability

In the event that a portion of this Agreement is found illegal or unenforceable, the surviving remainder of the Agreement shall continue in full force and effect.

18. Entire Agreement

This Agreement and any attached addenda represent the entire agreement between the parties. Amendments require written consent of all Parties.

19. No Special Duty

Nothing in this agreement shall create a special duty to the District or to any third party. The Sheriff cannot promise or guarantee crime prevention, safety, or security.

20. Counterparts

This Agreement may be executed in any number of counterparts, including signatures transmitted by electronic means, each of which shall be deemed an original.

21. No Discrimination

Neither party shall discriminate against any person on school grounds because of age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence.

Signatures

For Herkimer County:
Peter J. Campione, Chairman, Herkimer County Legislature
Date: [Blank]

For the Herkimer County Sheriff’s Office:
Scott Scherer, Herkimer County Sheriff
Date: [Blank]

For Herkimer Central School District:
Brian Crandall, Board President
Date: [Blank]

Approved as to Form:
Herkimer County Attorney
Date: [Blank]

SCHEDULE A: Duties of the SRO/SPO

Officers provided by the Sheriff to serve as SRO/SPO shall have and perform the following duties:

Provide generally for the security and safety of all students, staff, and visitors.
Protect school property and maintain order in and around the school site.
Provide intervention between students and/or staff using appropriate techniques to calm and control situations.
Under the supervision of the Principal, investigate crimes and incidents occurring on or near school grounds.
Report all violations of law or school policy to District administration; initiate detention or arrest only in cases where there is risk of serious injury, risk to life, or significant property destruction, unless otherwise approved.
Enforce New York State laws, rules, and regulations.
Act as a liaison with police and fire officials.
Advise school administration of circumstances that may create a potential for harm, damage, or loss.
Screen persons entering the building/grounds if proper equipment is available, and prohibit loitering or trespassing.
Periodically check hidden recesses in the building.
Become familiar with the Student Code of Conduct and assist staff when requested to enforce provisions or seize prohibited items. SROs shall not act as school disciplinarians.
Comply with policies generally applicable to District staff.
Maintain post integrity, be visible at all times, and refrain from unnecessary, non-professional fraternization.
Report for duty in a timely manner and provide prior notification if unable to work to ensure a substitute is arranged.
Question any individual lacking identification who appears to be a student to ascertain their status.
Act as a mentor to students by maintaining an appropriate relationship and rapport.
Develop a common working relationship with District staff.
Report directly to the Principal or Superintendent’s designee while on duty.
Participate in meetings with school officials, parents, or the Board of Education when requested and available.
Comply with all laws, rules, and Sheriff procedures related to investigations, interviews, searches, and arrests.
Remain subject to all HCSO personnel policies and practices.
Act swiftly and cooperatively when responding to major disruptions and flagrant criminal offenses (e.g., weapons, illegal drug sales, riots).
Meet all obligations without discrimination on the basis of any protected class.

Contract Addendum A

Conformance to New York State Education Law Section 2-d (Student Data Privacy)

Pursuant to New York State Education Law Section 2-d, the District (educational agency) and the Sheriff/County (third-party contractors) agree to the following data privacy terms:

Confidentiality: Student data confidentiality will be strictly maintained in accordance with state and federal laws.
Training: Any officers or employees with access to PII will receive training on federal and state data confidentiality laws prior to receiving access.
Exclusive Purpose: Access to PII is provided solely to carry out SRO/SPO duties. Student data shall never be sold or used for marketing purposes.
Data Security Safeguards: The Sheriff and County will use encryption technology to protect data in motion or at rest and maintain administrative, technical, and physical safeguards.
Breach Notification: The Sheriff and County shall notify the District of any breach of security resulting in an unauthorized release of student data in the most expedient way possible and without unreasonable delay.
Data Destruction: Upon expiration of this agreement, the Sheriff and SRO/SPO shall assist the District in exporting student data and securely destroy remaining copies in their possession.

SCHEDULE B: Standard Clauses for All County Contracts

Paragraph 1. Executory Clause: The County shall have no liability under this contract beyond funds appropriated and available.
Paragraph 2. Non-Assignment: Assignment, transfer, or subletting of this contract without previous written consent from the County is prohibited.
Paragraph 3. Workers’ Compensation: The contract is void unless the contractor secures and maintains compliant Workers’ Compensation benefits for engaged employees.
Paragraph 4. Non-Discrimination: Contractors must comply with Article 15 of the Executive Law and are prohibited from discriminating against any employee or applicant based on protected traits.
Paragraph 5. Wage and Hours: Contractors must pay prevailing wage rates and supplements as determined by the State Labor Department for public work/building service contracts.
Paragraph 6. Non-Collusive Bidding: If awarded via bids, the contractor warrants that the bid was arrived at independently and without collusion.
Paragraph 7. Set-Off Rights: The County reserves common law and statutory rights to withhold monies due to the contractor to offset debts or tax delinquencies owed to the County.
Paragraph 8. Record Keeping: Contractors must maintain complete and accurate books and financial records pertinent to performance for six (6) years following final payment or termination.
Paragraph 9. Insurance Cancellation: All required insurance policies must be endorsed to provide thirty (30) days written notice of cancellation or material change to the Office of the County Attorney.
Paragraph 11. Contract Disputes: Disputes may not be submitted to binding arbitration (unless statutorily authorized) and must be heard in a New York State court within Herkimer County.
Paragraph 13. Disposal of Waste: All waste and recyclables generated must be delivered to the facilities of the Oneida-Herkimer Solid Waste Management Authority.
Paragraph 15. Conflict of Terms: In the event of a conflict between the contract attachments and these Standard Clauses, the terms of these Standard Clauses shall control.

Click here to view the Special Patrol Officer Contract – Herkimer County Sheriff’s Department under Appendix 3 farther down on this page.

Appendices

Appendix 1: Employee Worksite – School Buildings

Listing of all school buildings covered by the District-wide School Safety Plan with addresses of buildings, and contact names and telephone numbers for building staff.

Herkimer High School

801 W German St.
Herkimer, NY 13350

Maria Lindsay, Middle-High School Principal

Nicole Crandall, High School Assistant Principal

Phone: (315) 866-2230
Fax: (315) 866-8595

Todd Manley, Middle School Assistant Principal