Student health examination requirements – 2021
New York State law requires a health examination for all students entering the school district for the first time and when entering Pre-K or K, 1st, 3rd , 5th, 7th , 9th and 11th grade. The examination must be completed by a New York State licensed physician, physician assistant or nurse practitioner.
- A copy of the health examination must be provided to the school within 30 days from when your child first starts at the school, and when your child starts Pre-K or K, 1st, 3rd, 5th, 7th, 9th & 11th grades. If a copy is not given to the school within 30 days, the school will contact you.
- If your child has an appointment for an exam during this school year that is after the first 30 days of school, please notify the Health Office with the date.
- For your convenience, a physical exam form for your health care provider is available by clicking here (PDF). If your child had an exam after January, 2021, the school can only accept this required New York State Health Examination Form, which must be filled out by a doctor.
- Communication between private and school health staff is important for safe and effective care at school. Your healthcare provider may not share health information with school health staff without your signed permission. Please talk to your provider about signing their consent form for the school at the time of your child’s appointment for the examination.
- We suggest you make copies of the completed forms for your own records before sending them to the school health office. Forms may also be faxed to the number below.
School Nurse: Lori Anderson, RN
School: Herkimer Jr/Sr High School
Phone: 315-866-2230. ext. 1322
The district has always asked parents to keep students at home if they are not well enough to participate in school activities. With the heightened risk of COVID-19, parents are now asked to consider the health of the entire household, not just the child.
Each morning, parents should assess their child’s health, and the health of others in the household. If anyone in the household is showing the following symptoms without a known cause, the child should stay home:
- Fever or chills
- Shortness of breath or difficulty breathing
- Muscle or body aches
- Recent loss of taste or smell
- Sore throat
- Nausea, vomiting or diarrhea
Your child should also stay home if any of the following have happened within the previous 14 days:
- Your child tests positive for COVID-19;
- Your child has had close contact with someone who tested positive for COVID-19;
- Someone in your household has been directed by a health-care professional to self-monitor, self-isolate or quarantine;
- Your child has traveled to a state or other location that requires a 14-day quarantine upon return.
Before your child can return to school, he or she must follow the COVID-19 Return to School Protocol.
If your child is injured during the school day, it is necessary for us to have an Accident Report on file. Generally, staff who witnessed the accident or the school nurse will complete this form. The nurse will notify the parents/guardians of the incident that day.
New York state law requires a health examination for all students entering the school district for the first time and when entering pre-kindergarten, kindergarten, and grades 1, 3, 5, 7, 9, and 11. The examination must be completed by a New York state licensed physician, physician assistant or nurse practitioner, and provided to the school within 30 days of the student’s first day of school.
The following screenings are also required for students in pre-kindergarten, kindergarten, and grades 1, 3, 5, 7 and 11:
- Vision screening for distance and near vision acuity
- Hearing screening within 6 months of admission to school and .
In addition, girls in grades 5 and 7, and boys in grade 9, will require scoliosis screenings.
If a child has an appointment for an exam during this school year that is after the first 30 days of school, parents are asked to notify the Health Office with the date.
A dental certificate which states a child has been seen by a dentist or dental hygienist is also asked for at the same time. A list of dentists and registered dental hygienists who offer dental services on a free or reduced cost basis is available from the school upon request.
Communication between private and school health staff is important for safe and effective care at school. Health care providers may not share health information with school health staff without a parent or guardian’s signed permission. Parents are asked to talk to their child’s health care provider about signing a consent form for the school at the time of the child’s appointment for the examination.
New York state requires schools to track each student’s body mass index (BMI) and weight status category as part of school health examinations. Every year, the New York State Department of Health surveys some schools for the number of students in each of six possible weight status categories.
If Herkimer Central School District is surveyed by the state, the district will share summary group data only and will not share individual names or information. Parents/guardians who wish to exclude their child’s data from the summary group calculations must contact their child’s school.
More information: Student Weight Status Category Reporting